Conference Space and Facilities

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: Generally only one firm has been invited to bid Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt Comprehensive Land Claim Agreement: No Vendor Name and Address: B C Pavilion Corporation 1055 Canada Place Vancouver British Columbia Canada V6C0C3 Nature of Requirements:

Conference Space and Facilities

EH713-173220/A Mak, Goretti M. Telephone No. - (604) 363-0582 Fax No. - (604) 775-7526

ADVANCE CONTRACT AWARD NOTICE (ACAN)

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An AdvanceContract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be foundto meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope inblock letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with supplierson any procurement.

Requirement: Public Works and Government Services Canada (PWGSC) on behalf of its client Department of National Defence (DND) is organizing logistics for an upcoming international conference on November 14 and 15, 2017 in Vancouver, British Columbia. The contractor must provide a variety of rooms including meeting spaces to facilitate thediscussions, support space for the logistical team, rooms for bilateral meetings, delegation office space, interpreter rooms, observer room, and allocated space for media. The contractor is also responsible for providing meals and refreshments during the two-day conference.

The conference organizing staff and contractors will require access to the meeting rooms for the set-up of equipment starting on November 13th. Tear down will start in the afternoon of November 15th and should be completed byend of the day.

Sole Source Justification

The event is required to be held in downtown Vancouver.

For the reasons of security and the international nature of the event, the venue must meet the security requirement to have an indoor passage connecting the conference centre to hotel facilities. In order to simplify the logistics for the transportation of delegates and to minimize security risks, the conference rooms and all associated support space must be in the same venue.

Approximately800 people will be attending the two-day conference. One of the rooms must be a minimum of 6,000 square feet with a minimum ceiling height of 15 feet and preferably with windows/natural light

The press briefing room and the media room each require sufficient power to be distributed to classroom tables for up to 100 laptops and imaging peripheral devices.

Trade Agreements This requirement is subject to the provisions of NAFTA and AIT. Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.