Accommodation Services

EC, headed by the CEO, an agent of Parliament, is an independent, non-partisan agency with unique organizational features that reports directly to Parliament. EC exercises general direction and supervision over the conduct of elections and referendums at the federal level. Its mandate is to:

be prepared to conduct a federal general election, by-election or referendum; administer the political financing provisions of the CEA; monitor compliance with electoral legislation; conduct public information campaigns on voter registration, voting and becoming a candidate; conduct education programs for students on the electoral process; provide support to the independent commissions in charge of adjusting the boundaries of federal electoral districts following each decennial census; carry out studies on alternative voting methods and, with the approval of parliamentarians, test alternative voting processes for future use during electoral events; and; provide assistance and cooperation in electoral matters to electoral agencies in other countries or to international organizations.

Requirement: In order to provide efficient services to voters and to be ready for the next federal general election, Elections Canada (EC) must ensure adequate training to key personnel along with the right tools to accomplish their work. EC must train some of its key personnel ahead of time. As such, EC plans to bring 676 individuals to Ottawa in May and June 2019 to train them. EC must provide adequate accommodation to welcome 676 people and ensure accommodation services are available from May 6, 2019 to June 29 2019, inclusively, as required. Submission of Offers It is requested that offers be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFP at 2:00 p.m. (Gatineau, Quebec time). Mailing Address: Elections Canada 30 Victoria Street -1st Floor (Business Centre) Gatineau, QC K1A 0M6 Attn: Stéphanie Thomas, Procurement and Contracting Services Elections Canada File No: ECMV-RFP-18-0712 For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time). Bids sent via electronic mail or facsimile will not be accepted. All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered. Interested parties wishing to obtain the solicitation documents for this RFP must do so by sending a request to the Contracting Authority at Proposition-Proposal@elections.ca. Documents may be submitted in either official language of Canada. Elections Canada retains the right to negotiate with suppliers on any procurement. Further information about Elections Canada may be obtained at www.elections.ca. Debriefings Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person