APN - RP OPS and CFHA Base Program , Nunavut

Advance Procurement Notice

Real Property Operations Group (Rp Ops) and Canadian Forces Housing Agency (CFHA) base Program

NUNAVUT

(with and without security requirements)

PURPOSE OF THIS ADVANCE PROCUREMENT NOTICE This is not a bid solicitation nor a request for proposals.

In the context of the major investments announced by the Government and to foster a proactive partnership with industry, DCC is issuing this Advance Procurement Notice (APN) to inform contractors and consultants of upcoming contract opportunities at Nunavut for Real Property Operations Group (RP OPS) and Canadian Forces Housing Agency (CFHA) base program.

The purpose of this APN is to allow contractors and consultants to assess their capacity and interest in participating, and to prepare adequately for potential solicitation processes, notably by initiating any necessary steps.

This is a preliminary notice regarding potential contracts, which may or may not include security requirements. The purpose of this APN is to allow interested contractors and consultants to initiate, if required, the sponsorship process to obtain the necessary clearances or security clearances (if applicable).

Please note that certain projects may be reserved for Indigenous businesses in accordance with the Procurement Strategy for Indigenous Business (PSIB).

Please note that there is no guarantee that these solicitations will proceed or that security clearances will be granted within the anticipated timelines or at all as part of the sponsorship process.

DESCRIPTION OF NUNAVUT The Nunavut location is a remote northern Canadian site situated in the Arctic region. The region has several sites that supports northern operations related to sovereignty, surveillance, logistics, and regional support. The Territory is typically occupied by a small, rotating population of military and civilian personnel, including support units and northern patrol elements. Infrastructure generally includes airfield and aviation support facilities, operations and administrative buildings, accommodations, fuel storage, utilities, and maintenance structures, all designed to operate under extreme Arctic conditions and seasonal access constraints.

DESCRIPTION OF THE PROJECTS AND SERVICES Future contracts will be subject to separate tendering or request for proposals processes and awarded through various procurement mechanisms and tools made available to DCC.

Open competitive tenders or requests for proposals advertised on MERX, and CanadaBuys if they are subject to one of Canada’s trade agreements and their estimated value is equal to or above the agreement’s dollar thresholds. Open Construction Source List (OCSL) – By invitation only to the members of the OCSL. The OCSL for Nunavut is currently open on MERX and interested contractors are welcomed to apply. Search for NR26SLNU_86071 - Open Construction Source List for Nunavut  on MERX and follow the instructions to apply. IMPORTANT: A MERX account is required to apply. Source lists (SL) – Typically used for professional services such as A&E or environmental. A source list may be local, regional, or national. Each SL is put in place via an open competitive process, advertised on MERX, and CanadaBuys where applicable. Members of the SL are then approached based on the criteria provided in the RFP to submit a proposal based on a provided Statement of Work (SOW). For most SL, the contracts are negotiated one-on-one. Standing Offer (SO) – Used for any type of services or construction and generally put in place with one of two suppliers. These tools may be local, regional, or national. Each tool is put in place via an open competitive process, advertised on MERX, and CanadaBuys where applicable or by invitation from an OCSL.

Download from MERX the document included with this APN for the list of projects we anticipate soliciting as per the dates indicated in the document. This is conditional on the projects receiving approval to proceed by DND.

The following sections outline additional requirements for contractors and consultants seeking sponsorship and clearance for contract opportunities that contain a security requirement.

CONTRACT AWARD AND ANTICIPATED SECURITY REQUIREMENTS To be eligible for contract award, a tenderer or proponent will be required to, among other things, actively hold or obtain all required security clearance(s) prior to the date of the award, as further detailed in the solicitation documents.

Where applicable, the anticipated security clearance level for each contract is listed in the attached list of projects.

INDUSTRIAL SECURITY PROGRAM SPONSORSHIP Defence Construction Canada (DCC) is providing contractors or consultants early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, contractors or consultants that intend to submit a tender or a proposal on one or more of these contract opportunities (with a security requirement) and that do not actively hold the identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP.

Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential tenderers or proponents with their respective security clearance sponsorship process.

To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

In their sponsorship request application to DCC, contractors or consultants are asked to quote the following information, among other things:

Advance Procurement Notice (APN) number (see attached list of contract opportunities); and Level of clearance requested to be sponsored for.

Note – contractors and consultants are advised that a sponsorship request will need to be made for each level of clearance (Reliability/DOS and FSC/Secret) for which they intend to submit a tender or a proposal based on the attached list of contract opportunities. There is no requirement to submit multiple requests for the same level of clearance. There is no requirement to request sponsorship if the contract opportunities of interest do not include a security requirement.

Contractors or Consultants that do not submit a proposal or tender will not be able to attain clearance through this sponsorship process. 

Sponsorship Process Upon receipt, DCC will review the sponsorship request application and will communicate directly with the contractors or consultants to provide assistance for the completion of the sponsorship request packages.

Once DCC has determined, at its entire discretion, that a contractor or consultant

has started the sponsorship process prior to the solicitation(s) being advertised on MERX, has met all the material requirements of the sponsorship request package prior to the closing date indicated in the solicitation, and has submitted a tender or a proposal.

DCC will send the sponsorship request package to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP).

Following receipt of the sponsorship request package, the CSP will communicate directly with the tenderer or proponent regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the tenderer or proponent will need to promptly cooperate with CSP to ensure that the process is completed as soon as possible.

Questions Any questions pertaining to the sponsoring process through the ISP can be addressed to:

Telephone Number: (613) 998-8974; or Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to

Eric Ndayambaza Coordinator, Contract Services Defence Construction Canada Eric.Ndayambaza@dcc-cdc.gc.ca +(1) 343-576-9347

Disclaimer DCC is only providing assistance, at its entire discretion, for the above stated sponsorship process  and does not provide any representations or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the tenderer or proponent agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the tenderer or proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above stated sponsorship process.

DCC provides assistance only, at its sole discretion, in the sponsorship process and makes no representations or warranties regarding the acceptance of a sponsorship application or the issuance of a security clearance by the CSP. The processing of applications remains subject to the applicable terms and timelines of both the DCC and the CSP processes.

By participating in these processes, tenderers or proponents assume all costs and risks associated with preparing and processing their applications, including the accuracy of the information provided and the absence of any guarantee regarding obtaining the required certifications. DCC shall under no circumstances be liable for any damages, direct or indirect.  Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.