Inserter Maintenance

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address: BELL AND HOWELL CANADA LTD. 30 Mural Street, Unit# 6 Richmond Hill Ontario Canada L4B1B5 Nature of Requirements: E62ZR-150334/A Naisby, John Telephone No. - (604) 666-3695 ( ) Fax No. - (604) 775-7526

The Vancouver PWGSC office provides procurement services to the public in English.

1. Definition of Requirement Public Works and Government Services Canada (PWGSC) has a requirement for the on-site maintenance and support for their twelve (12) Bell and Howell BH3500 high speed inline inserters and related equipment and software. There are six (6) inserters located at each production centre:

(a) Quebec City Production Centre 220 Rue Fortin, Suite 200 Québec, QC G1M 3S5

(b) Winnipeg Production Centre 75 Bentall Street Winnipeg, MB R2X 3B4

2. Applicable Trade Agreement(s) The procurement is subject to the following trade agreements: - Agreement on Internal Trade (AIT) - North American Free Trade Agreement (NAFTA) - World Trade Organization - Agreement on Government Procurement (WTO-AGP)

3. Justification for the Pre-Identified Supplier Bell and Howell Canada Ltd. Is the Original Equipment Manufacturer (OEM) of the inserters and intellectual property (IP) holder of the software that operates the equipment. Bell and Howell Canada Ltd. does not sell its equipment through distributors or train other suppliers to maintain its equipment and software.

4. Government Contracts Regulations Exception(s) The following exception to the Government Contracts Regulations is invoked for this procurement under Section 6 (d) "only one person is capable of performing the work".

5. Exclusions and/or Limited Tendering Reasons The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified.

Agreement on Internal Trade (AIT) - Article 506 12. (b) where there is an absence of competition for technical reasons and the goods or services can be supplied by a particular supplier and no alternative or substitute exists;

North American Free Trade Agreement (NAFTA) - Article 1016 2. (b) where, for works of art, or for reasons connected with the protection of patents, copyrights, or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no resonable alternative or substitute exists;

World Trade Organization - Agreement on Government Procurement (WTO-AGP) - Article XV.1 (a) protection of exclusive rights, such as patents or copyrights, or in the absence of competition for technical reasons, the products or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.

6. The Period of the Proposed Contract The proposed Contract is for a period of two (2) years, from March 8, 2015 to March 7, 2017 plus two (2) optional one (1) year periods.

7. Name and Address of Pre-Identified Supplier

Name: Bell and Howell Canada Ltd. Address: 30 Mural Street, Unit #6 Richmond Hill, ON L4B 1B5 Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.