RELOCATION SERVICES

Trade Agreement: NONE Tendering Procedures: The bidder must supply Canadian goods and/or services Attachment: None Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements: Title

Household Goods Moving Services - Domestic

This Notice is raised to announce a date for Reviewing Results of Industry Consultations

Industry Consultation

A face-to-face industry day will be held on September 4, 2013 at 13:00 hrs at the offices of RCMP located at 73 Leikin Drive in Ottawa.

Due to space constraints, attendance will be limited to 2 representatives from each potential respondent. Security requirements require that suppliers intending to attend the industry consultation must provide the names of attendees to the Contracting Authority no later than Noon EDT on August 26, 2013 to ensure admittance to the industry consultation.

Discussions taking place at the industry day will not be recorded or transcribed. This is an informal meeting with industry; however, suppliers will have the opportunity to submit specific enquiries in writing to the Contracting Authority during the solicitation period for the RFP.

Non-attendance at the industry day will not preclude a supplier from bidding on this requirement when the RFP is ultimately published.

Directions to the RCMP 73 Leikin Drive location: From East Hunt Club, turn left onto Prince of Wales, turn right onto Fallowfield, turn left onto Merivale, turn right onto Leikin, turn left into Visitor Parking lot.

From West Hunt Club, turn right onto Prince of Wales, turn right onto Fallowfield, turn left onto Merivale, turn right onto Leikin, and turn left into the Visitor Parking lot.

The main entrance to the building is located at 73 Liekin. All guests are required to register at the Visitor Centre. There is a large visitor parking lot next to the Visitor Centre. Once registered at the Visitor Centre, guests will walk to the M4 entrance where they will be greeted by an RCMP representative.

Agenda Highlights

Financial Evaluation and Business Distribution Methodology

In the RFP, Bidders will be asked to provide rates for the following: General All-Inclusive Moving Service Rate (GAMS) for moves originating in Canada and the United States; Long-term storage (LTS) Personal Motor Vehicles; Storage-in-transit (SIT) for periods exceeding 10 days; Warehouse handling in and out; Hourly rates for labour if a move is cancelled or delayed on load day; and Moves involving Third Party Service Providers (GAMS3PSP): Transport by air; Transport by water; and Transport by rail.

In order for Bidders to determine their rates, historic volumes will be provided. Please note that the historic volumes are for informational purposes only and do not constitute a projection of future business.

Bidders will be ranked based on a point-system derived from the rates bid in the financial evaluation as well as other rating criteria. The Bidders will be given the opportunity to select their business volume (within parameters) based on their ranking order and the remaining percentages of business available.

Moves accessible only by Third Party Service Providers are not included in the business distribution although associated long term storage (LTS) and Loc/LHM may be included.

* The financial evaluation grids, process for evaluation, and business distribution methodology will be posted in an amendment to this notice prior to the Industry Consultations.

** Only the format and content of the Financial Evaluation and Business Distribution Methodology will be explained; Bidder rates are not to be submitted nor will they be discussed.

Benchmark Rates

Bidders will bid their GAMS rates without reference to any benchmark.

General All-Inclusive Moving Service Rate (GAMS)

Bidders will bid their GAMS rates. The GAMS rate is applied to the over-the-road portion of a shipment and includes pre-move consultation; pre-packing; major appliance certification and servicing; packing; physical handling of HG&E between the residence and the van; loading; scaling; transportation; ferries; up to four hours waiting time; unloading; unpacking; shuttle service; parking permits; hoisting; lowering; rigging; up to 10 days of storage in-transit (SIT); crew costs; Replacement Cost Protection (RCP) including claims settlement and any other services that are required (such as long carry) to prepare for the transport of the HG&E shipment that are not otherwise specified.

The detail in the GAMS table has been increased.

Moves involving Third Party Service Providers (GAMS3PSP)

The GAMS3PSP rates will be bid separately with the lowest priced bidder awarded 100% of the moves; this will allow the Contractor to build relationships with Third Party Service Providers and coordinate moves into and out-of a given location. Bidders will provide rates for HG & E transported by air, water, and rail; this rate will be applied to the Third Party Service Provider portion of shipments and is in addition to the GAMS rate for the road portion of the move. Extensions to the transit time guide (TTG) for delays outside contractor control will be reviewed on a case-by-case basis.

Business distribution for the remaining service area will not be impacted by award of these moves.

Packing Standards

Packing Standards have been removed from the draft RFP and replaced with General Packing Requirements.

The Contractor is to perform all preparation and packing in a manner resulting in the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight, unless the articles were previously packed by the shipper.

Contract Period

The contract period will be shortened to allow contractors to adjust to the changes and minimize risks associated with a long-term contract.

Working Hours

Working hours have increased during the Active Posting Season (Jun - Aug) so that all pre-move consultation, pre-packing/packing, loading, unloading, and unpacking services commence no earlier than 0800 hours and cease no later than 2000 hours from Monday to Saturday, excluding statutory holidays. Delivery or unpacking on weekends or statutory holidays may be pre-authorized by the TA only with mutual agreement between the Shipper and the Contractor, and as long as there is no additional cost to Canada. Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.