RELOCATION SERVICES

Trade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: The bidder must supply Canadian goods and/or services Attachment: None Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements: Title

Household Goods Moving Services - Domestic

This Notice is raised to provide a status update of the requirement and highlight key changes made to date based on feedback received during the LOI process.

STATUS AND TIMELINES

We continue to refine the RFP after review and consideration of all feedback received through the LOI processes. The following schedule is tentative; therefore it should not be construed as final and is provided for information only.

June 2013 Issuance of Notice regarding key changes to RFP document

July 2013 Issuance of Second Notice including proposed date for Second Industry Day

End of Summer 2013 Final Request for Proposal Issued

Fall 2013 Final RFP Closes

December 2013 Award contracts

KEY CHANGES

Key changes to the RFP are listed below; please note revisions to the RFP are not limited to these but rather are the most significant.

Benchmark Rates

Bidders will bid their GAMS rates without reference to any benchmark.

Historic volumes

Historic volumes will be provided for informational purposes only and do not constitute a projection of future business.

General All-Inclusive Moving Service Rate (GAMS)

Bidders will bid their GAMS rates. The GAMS rate is applied to the over-the-road portion of a shipment and includes pre-move consultation; pre-packing; major appliance certification and servicing; packing; physical handling of HG&E between the residence and the van; loading; scaling; transportation; ferries; up to four hours waiting time; unloading; unpacking; shuttle service; parking permits; hoisting; lowering; rigging; up to 30 days of storage in-transit (SIT); crew costs; and any other services that are required to prepare for the transport of the HG&E shipment that are not otherwise specified.

The detail in the GAMS table has been increased.

Business Distribution Methodology

Bidders will be ranked based on a point-system derived from the rates bid in the financial evaluation as well as other rating criteria. The Bidders will be given the opportunity to select their business volume (within parameters) based on their ranking order and the remaining percentages of business available.

Moves accessible only by Third Party Service Providers are not included in the business distribution although associated long term storage (LTS) and Loc/LHM may be included.

Moves involving Third Party Service Providers (GAMS3PSP)

The GAMS3PSP rates will be bid separately with the lowest priced bidder awarded 100% of the moves; this will allow the Contractor to build relationships with Third Party Service Providers and coordinate moves into and out-of a given location. This rate is applied to the Third Party Service Provider portion of shipments and is applied in addition to the GAMS rate for the road portion of the move. Extensions to the transit time guide (TTG) for delays outside contractor control will be reviewed on a case-by-case basis.

Business distribution for the remaining service area will not be impacted by award of these moves.

Packing Standards

Packing Standards have been removed from the draft RFP and replaced with General Packing Requirements.

The Contractor is to perform all preparation and packing in a manner resulting in the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight, unless the articles were previously packed by the shipper.

Contract Period

The contract period will be shortened to allow contractors to adjust to the changes and minimize risks associated with a long-term contract.

Working Hours

Working hours have increased so that all pre-move consultation, pre-packing/packing, loading, unloading, and unpacking services commence no earlier than 0800 hours and cease no later than 2000 hours from Monday to Friday, excluding statutory holidays. Delivery or unpacking on weekends or statutory holidays may be pre-authorized by the TA only with mutual agreement between the Shipper and the Contractor, and as long as there is no additional cost to Canada. Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.