Fire Protection Services

Trade Agreement: NONE Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: N/A - P&A/LOI Only Comprehensive Land Claim Agreement: No Nature of Requirements: This amendment is raised in order to extend the closing date to April 12, 2013.

REQUEST FOR INFORMATION (RFI) REGARDING FIRE PROTECTION SERVICES FOR THE GOVERNMENT OF CANADA

(RFI) OBJECTIVE Public Works and Government Services Canada (PWGSC) is requesting the Industry feedback on the proposed attached Statement of Requirement for Fire Protection Services for the Government of Canada that will be required across all regions of Canada. The purpose of this RFI is to provide the Industry with an early opportunity to assess and comment on the proposed requirements while reducing potential questions when the Fire Protection Services Request for Standing Offers (RFSO) is posted. Suppliers, or their representatives, that have the capability to provide Fire Protection Services are invited to provide feedback.

BACKGROUND This RFI appplies to Fire Protection Services that are required for Federal buildings owned or otherwise occupied by Federal departments as well as selected funded major public band buildings owned by First Nations. The services are aimed at reducing the risk of fire within Federal buildings, protecting physical structures, contents, occupants and ensuring continuity of services.

The services provided under the Statement of Requirement (SOR) are broken down into 10 work packages: Compliance Monitoring Inspection Assessment Compliance Monitoring Engineering Assessment Compliance Monitoring Follow-up Strategic Advice General Technical Advice and Guidance Engineering Survey (Pre-Occupancy Inspections) Engineering Plan Review Development of Training and Promotional Materials Fire Investigation Fire Safety Plan Review

PWGSC plans to publish a RFSO in spring/summer 2013 from which it is anticipated that Regional Master Standing Offers (RMSO) will be issued in fall 2013.

Potential suppliers, or theirs representatives, are invited to provide comments on the proposed Statement of Requirements, Evaluation Procedures & Basis of Selection, Mandatory Technical Criteria, Call-Up Procedures and complete the Questionnaire as part of their response to this RFI.

NATURE OF RFI This RFI is a consultation document intended to solicit feedback from the Industry with respect to the matters described in this RFI. This is not a bid solicitation. This RFI will not result in the award of any contract, therefore, potential suppliers of any goods or services described in this RFI should not earmark facilities, nor allocate resources, as a result of any information contained in this RFI. Nor will this RFI result in the creation of any source list, therefore, whether or not any potential supplier responds to this RFI will not preclude that supplier from participating in any future procurement. Also, the procurement of any of the goods and services described in this RFI will not necessarily follow this RFI. This RFI is not considered as an authorization by PWGSC to undertake any work that would result in costs to PWGSC.

NATURE AND FORMAT OF RESPONSES REQUESTED Respondents are requested to provide their comments, raise any concerns and, where applicable, make recommendations on how the requirements or objectives described in this RFI could be satisfied. Respondents should explain any assumptions they make in their responses.

RESPONSE COSTS Canada will not reimburse any respondent for expenses incurred in responding to this RFI.

TREATMENT OF RESPONSES Use of Responses: Responses will not be formally evaluated. However, the responses received may be used by Canada to modify procurement strategies or any draft documents related to this RFI. Canada will review all responses received by the RFI closing date. Canada may, at its discretion, review responses received after the RFI closing date. Review Team: A review team composed of representatives of Canada will review the responses. Canada reserves the right to hire any independent consultant, or use any Government resources, which it deems necessary to review any response. Not all members of the review team will necessarily review all responses. Confidentiality: Respondents should mark any portions of their response that they consider proprietary or confidential. Canada will treat those portions of the responses as confidential to the extent permitted by the Access to Information Act. Follow-up: Canada may, in its discretion, contact any respondents to follow up with additional questions or for clarification of any aspect of a response.

OFFICIAL LANGUAGES

Responses to this RFI may be in one of the official languages of Canada, French or English.

RFI CONTENT

This RFI contains drafts Statement of Requirement for Fire Protection Services, Evaluation Procedures & Basis of Selection, Mandatory Technical Criteria, Call-Up Procedures and a link to a questionnaire . These documents remain a work in progress and respondents should not assume that requirements will be added or will not be added to any bid solicitations that are ultimately published by Canada. Nor should respondents assume that none of the clauses or requirements will be deleted or revised.

Attached Documents: Annex A - Statement of Requirements (SOR) for Fire Protection Services Annex B - Evaluation Procedures & Basis of Selection Annex C - Mandatory Technical Criteria Annex D - Call-Up Procedures

This RFI includes a questionnaire that consist of specific questions which suppliers, or theirs representatives, can respond to. Your participation in this exercise would be greatly appreciated. Suppliers, or theirs representatives, interested in providing comments can access the questionnaire at the following link:Http://tpsgc-pwgsc1.sondages-surveys.ca/surveys/osmepd/copy- fire-protection-services-survey-1/

SUBMISSION OF RESPONSES

9.1. Responses must be sent, by mail or by e-mail, to the individual named in Article 10 of this RFI.

a) Time for submission of responses: Suppliers interested in providing a response should deliver it by the closing date and time indicated above.

b) Identification of Response: For responses submitted via mail, each respondent should ensure that its name, title and return address, the RFI number and title as well as the closing date appear legibly on the outside of the response. For responses submitted via e-mail, each respondant should ensure that its name, title, the RFI number and title as well as the closing date appear at the beginning of the e-mail.

9.2 Number of copies

Canada requests that respondents submit the following

- Responses submitted via e-mail: One (1) copy - Responses submitted via mail: Three (3) paper copies

ENQUIRIES

Because this is not a bid solicitation, Canada will not necessarily respond to enquiries in writing or by circulating answers to all potential suppliers. However, respondents with questions regarding this RFI may direct their enquiries by mail or by e-mail to: Fleurette Larente Advisor, Procurement of Maintenance Services Real Property Contracting Directorate (RPCD) Public Works and Government Services Canada Portage III, Tower C, 3C2, 11 Laurier, Gatineau, Qc KlA OS5 Fleurette.Larente@tpsgc-pwgsc.gc.ca

Any general question on doing business with PWGSC should be directed to the Office of Small and Medium Entreprises (OSME). We invite you to visit the website http://www.buysell.gc.ca where you will find information, tools and help completing the tasks related to selling to the Government of Canada, such as understanding how to sell to the government and registering your business.

You can locate seminars on doing business with the Government of Canada at the following link: https://buyandsell.gc.ca/event-calendar/all

We thank all participants for their participation in this RFI. Delivery Date: 28/02/2013

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.