Building Operation Services for the Canadian Museum of History and the Canadian War Museum

The Canadian Museum of History (CMH) is looking to select a single qualified Contractor to provide reliable building operations and maintenance services at competitive market costs, taking into account the specialized nature of the Canadian Museum of History and the Canadian war Museum buildings.

CMH has other objectives such as optimizing buildings and systems operations, obtaining high efficiency from each asset, extending asset life expectancy and avoiding untimely equipment and systems breakdown.

Any contract(s) arising from this RFP shall commence on April 1, 2015 and will be for five (5) years with a five (5) year option to renew. The exercising of the option shall be at the sole discretion of CMH.

The proposed contracts are not stipulated sum contracts, but rather flow through contracts. In each case, the Contractor’s yearly fixed fee is set and protected. All trade labour, material and sub-contractor expenses are charged at cost or “flowed through” to the Owner. As a result, the Contractor risks no loss of fees by soliciting competitive pricing from his/her sub-contractors for repair and maintenance tasks, for finding and recommending efficiencies and/or for proposing other opportunities to reduce operating costs. All of these savings in the approved budgets accrue to CMH.

MANDATORY SITE VISITS Companies wishing to submit a proposal MUST attend the following two site visits:

Visit number 1: A “MANDATORY” site visit shall be held on November 13, 2014 at 9:00 am in order that bidders fully satisfy themselves with regards to the scope of work and existing site conditions.

All bidders shall report to the Security Desk of the Canadian Museum of History, Curatorial Building, located on 100 Laurier Street, Gatineau, Quebec.

Visit number 2: A “MANDATORY” site visit shall be held on November 13, 2014 at 1:00 pm in order that bidders fully satisfy themselves with regards to the scope of work and existing site conditions.

All bidders shall report to the Security Desk of the Canadian War Museum, located on 1 Vimy Place, Ottawa, Ontario.

All bidders MUST attend BOTH site visits and sign at each one in the SIGN IN SHEET to be eligible to submit a proposal. In addition, please provide a business card. Bidders must be present by 9:00 AM and by 1:00 P.M. to be eligible to attend each the Mandatory Site Visit.

It is strongly recommended to bring your camera in order to record the site conditions.

A session of Questions and Answers will be held at the end Visit Number 2.