Canadian Intellectual Property Office (CIPO) - IT Modernization Program - Information Architecture

NOTICE OF PROPOSED PROCUREMENT (NPP) For TASK BASED INFORMATICS PROFESSIONAL SERVICES (TBIPS) GSIN: D302A INFORMATICS PROFESSIONAL SERVICES Reference Number: N/A Solicitation Number: CIPO186792 Organization Name: Innovation, Science and Economic Development Canada – Canadian Intellectual Property Office Solicitation Date: 2018-05-11 Closing Date: 2018-06-19 14:00 Eastern Daylight Time EDT Anticipated Start Date: 2018-07-16 Estimated Delivery Date: N/A Estimate Level of Effort:   220 days / year Contract Duration: The initial contract period will be from date of contract award and ends one (1) year after with two (2) irrevocable options to extend it for one (1) year. Solicitation Method: Competitive Applicable Trade Agreements: WTO-AGP, NAFTA, AIT, Canada-Chile, Canada-Colombia, Canada-Panama, Canada-Peru Comprehensive Land Claim Agreement Applies: No Number of Contracts: 1 Requirement Details Tendering Procedure: Selective Tendering This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under Tier 1 for services in the National Capital Region for the following category: One (1) Level 3 – Web Multi-Media Content Consultant The following SA Holders have been invited to submit a proposal: 7792395 Canada Inc. 8si Inc. Accenture Inc. ADGA Group Consultants Inc. CGI Information Systems and Management Consultants Inc. Coradix technology Consulting Ltd. DLS Technology Corporation Emerion Excel Human Resources Inc. Flex Tech Services Inc. Hitachi Vantara Inc. MERAK Systems Corporation Mindwire Systems Ltd. Procom Consultants Group Ltd., Emerion , IN JOINT VENTURE Systemscope Inc. TITLE Canadian Intellectual Property Office (CIPO) - IT Modernization Program - Information Architecture BACKGROUND The current state of the Canadian Intellectual Property Office's (CIPO) Information Technology (IT) systems impacts the organization’s ability to fulfill its vision and mandate in an effective manner. Outdated IT systems also constrain CIPO from operating efficiently, and have affected its capacity to meet modern-day demands and business needs of its customers. Furthermore, the cost of maintaining multiple systems that cannot be integrated poses a serious financial and operational risk for the organization. In 2013, a CIPO IT Modernization (ITM) initiative was established to replace outdated, aging, costly and inflexible legacy IT systems with modern, industry proven, component-based, agile technologies – while concurrently, aligning to and leveraging Government of Canada enterprise standards and solutions. CIPO IT Modernization is concerned with providing the organization with efficient and responsive information technology systems that support CIPO’s ability to encourage innovation and respond to the Intellectual Property Community’s business needs, while also helping maintain a dynamic regulatory framework to respond to business Intellectual Property needs. As such the two areas of focus for CIPO IT Modernization are:

improving the online customer experience, and transitioning the organization to a modernized set of industry proven technologies.

The modernization of CIPO’s IT infrastructure will be achieved through a carefully scoped and executed sequence of IT projects over a 5-7 year time frame, to ensure that CIPO is able to learn from and build upon early implementations. This iterative process, known as the "component-based" approach, will ensure that continuous improvements in capabilities and efficiencies can be progressively realized as the portfolio of projects unfolds for maximum realization of benefits. The projects are being managed under an umbrella which is referred to as IT Modernization. In order to support this work, The Open Group Architecture Framework (TOGAF) based Enterprise Architecture is being developed to ensure that the new IT Solutions meet the stated Business Requirements and proper traceability can be achieved. The Business Enterprise Architecture (BEA) team is working with records management colleagues and business units to design and build an integrated enterprise Information Architecture (IA) based on Government of Canada and community of practice standards. The BEA team also has a role within the many application development projects taking place across ISED which involve the design and building of new applications and the transitioning/transformation of legacy applications to accommodate modernized business processes and/or technology platform. The Business Enterprise Architecture (BEA) team also has a role within the many application development projects taking place across ISED which involve the design and building of new applications and the transitioning/transformation of legacy applications to accommodate modernized business processes and/or technology platforms. There is also an important role for IA in initiatives such as Open Data/Open Government, Master Data Management and Business Analytics.  There is a growing demand for IA skillsets, advice, guidance and active participation in projects and activities and the benefits, approaches, and practices of IA must be better leveraged and integrated into the enterprise information management/information technology (IM/IT) environment. OBJECTIVE There is a need for a Senior Information Architect to advise, and to actively participate in a number of projects, in order to develop the Information Architecture layer of CIPO’s Enterprise Architecture SCOPE OF WORK 4.1 Key activities Key activities are as follows:

Provide CIPO’s BEA team led application and data management projects with IA services and implementation support; Align application architectures with corporate IA standards and principles as part of new system developments or re-builds; Provide CIPO’s BEA team enhanced IA support to data governance initiatives and its architecture activities; Support the CIPO objectives of building common, accessible information and data management structures in support of initiatives that include, but are not limited to, Master Data Management, Open Government and GCDOCS.4.2 Tasks

Key tasks and activities for the Senior (Level 3) IM Architects will include, but may not be limited to the following:

Provide advice on IA deliverables and tools (templates and frameworks) to ensure alignment with Government of Canada and CIPO IM policies, frameworks, models, approaches, products and tools;  Develop and implement IA structures, data models and metadata policies and procedures to support business objectives for application development and implementation activities; Analyze existing IA/IM requirements, models and frameworks, develop and/or redesign frameworks and recommend areas for improved IM capability, efficiency, integration and interoperability; Provide BEA advice in the development and integration of business processes, information models to eliminate redundancies; Provide IA artifacts and tools (frameworks, templates, high level architecture models, data/information models, etc.) to support various initiatives, programs and projects; Develop and maintain the BEA Information Architecture and Data Models to support various initiatives, programs and projects; Evaluate and analyze enterprise/business/systems data to review integrity and interoperability; Work with international, GC or departmental information/data standards as input to the design and development of IA models and frameworks; Develop and implement data migration/conversion plans; Produce information architecture products such as conceptual/logical models, catalogs, matrices, diagrams, naming standards, etc. based on requirements and on other architectural tools; Produce mapping and detailed statements of requirements documents to guide the information architecture in support of Architecture Roadmaps.

4.3 Deliverables The following deliverables are required to support BEA Activities;

Implemented IA structures, data models, metadata policies and procedures; Advice and recommendations on: alignment with Government of Canada and CIPO IM policies, frameworks, models, approaches, products and tools opportunities to reduce streamline processes in relation to information alignment with international IP Information and data standards data migration and conversion

Analysis artifacts (catalogs, matrix, diagrams) related to information Architecture Deliver project information models in the context of the IT modernization program Progress and status reports;

4.4 Constraints The contractor must abide with the government policies and standards, security, sensitivity and protection of the environment and conservation of information. Several Government wide initiatives might impact the Programs and portfolio of projects as well as the Innovation, Sciences and Economic Development Canada departmental initiatives. 4.5 Client Support Existing process documents will be provided for analysis and review relevant International IP data standards and CIPO IM policies, frameworks, models, approaches, products and tools. The consultant will be provided with the following:

A workstation Laptop Software (MS Office, Visio, MS Project, Time Reporting System,) Email account BlackBerry

WORK LOCATION

The consultant will carry out the majority of the work on CIPO premises located at 50 Victoria, Gatineau, Québec, during normal business hours. The expectation is that the Business Architect will be on site and accessible to CIPO staff during core hours (between 8AM – 4PM). Any offsite work must be pre-authorized by the CIPO project authority in writing. If offsite work is approved, no protected and/or classified information may be removed from CIPO premises. The consultant may be required to attend occasional meetings at Innovation, Sciences and Economic Development Canada’s head office located at 235 Queen Street in Ottawa, ON. OFFICIAL LANGUAGES All of the work can be conducted in English. It is to be noted that the Canadian Intellectual Property Office is a bilingual environment. All deliverables will be in English. TRAVEL There are no requirements to travel outside of the National Capital Region (NCR). Travel costs and travel time within the NCR will not be reimbursed. INTELLECTUAL PROPERTY Any foreground intellectual property arising as a result of the work will be Contractor owned. Security Requirement: Attached Minimum Corporate Security Required: FSC - SECRET Minimum Resource Security Required: SECRET Contract Authority: Name: Elena Di Cola Phone Number: 819-956-5285 Email Address: ic.cipocontractingunitopicunitecontrats.ic@canada.ca To facilitate the process, Innovation, Science and Economic Development Canada has chosen to attach a copy of the RFP to this NPP to allow those suppliers who were not formally invited to bid on this requirement to submit a proposal should they wish to do so. Only pre-qualified suppliers TBIPS SA Category I.5 IM Architect level 3 listed in Annex A below are eligible to submit a proposal on this requirement. (Suppliers listed in Annex A of this notice should hereby consider themselves invited to bid (there is no requirement for the suppliers listed in Annex A to further request to be added to the invited bidders list). Note: Any resulting Questions and Answers (Q&A) related to this RFP will be posted on GETS as they are issued. No Q&A will be emailed directly to any suppliers. This list will not be updated if additional suppliers request copies of the bid solicitation. Inquiries Inquiries regarding this RFP requirement must be submitted to the Contracting Authority named above. Request for Proposal (RFP) documents will be e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language. NOTE: Task-Based Informatics Professional Services (TBIPS) Method of Supply is refreshed three (3) times per year. If you wish to find out how you can be a “Qualified SA Holder”, please contact RCNMDAI.-NCRIMOS@pwgsc.gc.ca ANNEX A List of suppliers Only SA Holders listed below are eligible to submit a proposal in response to RFP # CIPO186792. The following 255 suppliers are eligible as they were listed as pre-qualified as per the search done on May 11th, 2018, based on the following search criteria: Professional Services: TBIPS Supply Arrangement Services Stream: 3. IM / IT Services Number of Resources and Level of Effort: 1x I.5. IM Architect - Senior (Level 3); Supplier Security Clearance: SECRET Document Safeguarding: None required Region/Metropolitan: NCR Estimated Requirement Dollar Value Range: Greater than NAFTA to $2 Million 01 Millennium Consulting Inc. 1092009 Ontario Inc. 1728193 Ontario Inc 2707209 Canada Inc. o/a Kleins Consulting 2Keys Corporation 3902641 Canada Inc 4165047 Canada Inc. 4165047 CANADA INC., INNOVISION CONSULTING INC., IN JOINT VENTURE 4Plan Consulting Corp. 529040 ONTARIO INC and 880382 ONTARIO INC 6362222 CANADA INC., doing business as the Createch Group 7792395 Canada Inc. 8si Inc. A Hundred Answers Inc. A. Net Solutions Inc. A.S.G. Inc. Accenture Inc. Access Corporate Technologies Inc. ADGA Group Consultants Inc. Adhartas Consulting Inc. Adirondack Information Management Inc., Amita Corporation, Artemp Personnel Services Inc., The AIM Group Inc.,in JOINT VENTURE ADIRONDACK INFORMATION MANAGEMENT INC., Valcom Consulting Group Inc., FlexEDGE Consulting Inc., IN JOINT VENTURE Adobe Systems Canada Inc. ADRM Technology Consulting Group Corp. ADRM Technology Consulting Group Corp. and Randstad Interim Inc Advanced Chippewa Technologies Inc. Alcea Technologies Inc. Alika Internet Technologies Inc. Alivaktuk Consulting Inc. & NavPoint Consulting Group Inc. in JV Altis Human Resources (Ottawa) Inc., and Excel Human Resources Inc., in Joint Venture ALTRUISTIC INFORMATICS CONSULTING INC. AMITA Corporation Andrew Mazeikis, Andrew Lee Attain Insight Solutions Inc. Axio Solutions Inc. BBG Management Corporation BDO Canada LLP Belham PDS Inc. Beyond Technologies Consulting Inc. BiR Consulting Inc BMB Data Consulting Services Inc. BP & M Government IM & IT Consulting Inc. Bridgetown Consulting Inc. Buchanan Technologies Ltd Business Technology Consulting Ltd C3SA CYBERNETIC SECURITY AUDIT INC. Cache Computer Consulting Corp. Calian Ltd. CALIAN LTD., DWP SOLUTIONS INC., IN JOINT VENTURE CGI Information Systems and Management Consultants Inc. Cisco Systems Canada Co. CISTEL TECHNOLOGY INC, TECSIS CORPORATION IN JOINT VENTURE Cistel Technology Inc CloseReach Ltd. CloseReach, FoxRed Consulting Inc., Bell, Browne, Molnar & Delicate Consulting Inc., IN JOINT VENTURE CM Inc. Cofomo Inc. Cogniva Information Solutions Inc. Collective Minds Consulting Inc. CompuCom Canada Co. Compusult Limited Computer Sciences Canada Inc. /Les sciences de l'informatique Canada Inc. Confluence Consulting Inc. in Joint Venture with Corporate Renaissance Group Inc. Conoscenti Technologies Inc. Contract Community Inc. Coradix technology Consulting Ltd. CSI Consulting Inc., FoxWise Technologies Inc., DWP Solutions Inc., Innovision Consulting Inc., IN JOINT VENTURE CVL INFORMATION SOLUTIONS INC. Dalian Enterprises and Coradix Technology Consulting, in Joint Venture Dare Human Resources Corporation Deloitte Inc. DLS Technology Corporation DOLOMITE - PUR – PHIRELIGHT – SPHYRNA IN JV Dolomite Networks Corporation Donna Cona Inc. DONNA CONNA INC., IBM CANADA LIMITED IN JOINT VENTURE Eagle Professional Resources Inc. Eclipsys Solutions Inc Emerion Emtec Infrastructure Services Canada Corporation ENET4S SOFTWARE SOLUTIONS LTD Equasion Business Technologies Consulting Inc Equasion Business Technologies Consulting Inc and Watershed Information Technology Inc in CJV Ernst & Young LLP ESIT Canada Enterprise Services Co. ESIT Canada Services AuxEntreprises Cie. Etico, Inc. eVision Inc., SoftSim Technologies Inc. in Joint Venture Evolving Web Inc. Excel Human Resources Inc. Facilité Informatique Canada Inc. Flex Tech Services Inc. Four Point Solutions Ltd. FoxRed Consulting Inc FoxWise Technologies and OnX Enterprise Solutions in Joint Venture FreeBalance Inc. Fujitsu Consulting (CANADA) Inc./Fujitsu Conseil (Canada) Inc. GCSTRATEGIES INCORPORATED Gelder, Gingras & Associates Inc. General Dynamics Land Systems – Canada Corporation Gevity Consulting Inc. / Gevity Conseil Inc. Groupe Alithya Inc / Alithya Group Inc Harrington Marketing Limited Helix Management Consulting Services Inc. HELM'S DEEP CONSULTING CORP., MESSA COMPUTING INC., THINKPOINT INC., IN JOINT VENTURE Hitachi Vantara Inc. Holonics Inc. HubSpoke Inc. I.M.P. Group Limited I4C INFORMATION TECHNOLOGY CONSULTING INC IAN MARTIN LIMITED IBISKA Telecom Inc. Ibiska Telecom Inc. and CM Inc., as a contratual Joint Venture IBM Canada Limited/IBM Canada Limitée IDS Systems Consultants Inc. iFathom Corp, Simfront Simulation System Corporation, ING Engineering Inc., in JV iFathom Corporation InfoMagnetics Technologies Corporation (IMT) Infosys Public Services Inc Inround Innovations Incorporated, 3056058 Canada Inc., IN JOINT VENTURE Integra Networks Corporation IPSS INC. Isheva Inc. IT/Net - Ottawa Inc. IT/NET OTTAWA INC, KPMG LLP, in joint venture iVedha Inc. Knowledge Providers Inc. Koroc Consulting Inc., Isheva Inc. in JOINT VENTURE KPMG LLP Lannick Contract Solutions Inc Lansdowne Technologies Inc. Le Groupe Conseil Bronson Consulting Group Leidos Canada Inc. Leo-Pisces Services Group Inc. Leverage Technology Resources Inc. Leverage Technology Resources Inc., Farlane Systems Inc., IN JOINT VENTURE Lightning Tree Consulting Inc., Burbeck Inc., and P.G. Rodler Consulting in Joint Venture LIKE 10 INC. LIKE 10 INC., SoftMosis Inc. IN JOINT VENTURE Lim Geomatics Inc. Lintex Computer Group Inc. LNW Consulting Inc Logic 2000 Incorporated Lumina IT inc. MAKWA Resourcing Inc. Makwa Resourcing Inc., TPG Technology Consulting Ltd. in JOINT VENTURE Maplesoft Consulting Inc. MaxSys Staffing & Consulting Inc. MDA Systems Ltd. MDOS CONSULTING INC. MDOS Consulting Inc., INVA Corporation, KOZA Technology Consulting Inc., in Joint Venture MERAK Systems Corporation Messa Computing Inc. Metaflow Inc. MGIS Inc. MGIS Inc., B D M K Consultants Inc IN JOINT VENTURE Michael Wager Consulting Inc. Microsoft Canada Inc. Mindstream Training Center and Professional Services Bureau, Inc Mindwire Systems Ltd. Mishkumi Technologies Inc. MNP LLP Modis Canada Inc Myticas Consulting Inc. N12 Consulting Corporation NATTIQ INC. NATTIQ INC., ADGA GROUP CONSULTANTS INC., IN JOINT VENTURE NavPoint Consulting Group Inc. Neosoft Technologies Inc. New Technologies Inc. Newfound Recruiting Corporation Nisha Technologies Inc. Nisha Technologies Inc., Contract Community Inc., IN JOINT VENTURE Nortak Software Ltd. NRNS Incorporated nTech Conseil Inc. nTech Consulting Inc., EL-HOSS CONSULTING INC., in joint venture Object Network Inc. Olav Consulting Corp ONIX Networking Canada Inc. OnX Enterprise Solutions Ltd. OpenFrame Technologies and Mindstream TC & PSB in Joint Venture Oproma Inc. Orangutech Inc. Paralucent Inc PlanIT Search Inc. Pleiad Canada Inc. Portage Personnel Inc PRECISIONERP INCORPORATED PrecisionIT Inc,IDS Systems Consultants Inc., PrecisionERP Incorporated, in JOINT VENTURE Pricewaterhouse Coopers LLP Primex Project Management Limited Procom Consultants Group Ltd Procom Consultants Group Ltd., Emerion , IN JOINT VENTURE Proex Inc Prolity Corporation Promaxis Systems Inc Promitus Solutions Ltd., in Joint Venture with Icorp.ca Inc., Fineworks, Hamilton, Thomas & Associates Ltd., Elemental Strategies Inc. Protak Consulting Group Inc. Quallium Corporation RainMakers Consulting Services Inc Randstad Interim Inc. Real Decoy Inc. Reticle Ventures Canada Incorporated Robertson & Company Ltd. S.i. Systems Ltd. SAS Institute (Canada) Inc. Semantic Consulting Inc SERTI Placement TI inc Shore Consulting Group Inc. Sierra Systems Group Inc. Softchoice Corporation SoftSim Technologies Inc. Solutions Moerae Inc Somos Consulting Group Ltd. Spaghetti Logic Inc. Spearhead Management Canada Ltd. Spectra FX Inc. SRA Staffing Solutions Ltd. Strategic Relationships Solutions Inc. Sundiata Warren Group Inc. Symbiotic Group Inc. Systematix IT Solutions Inc./Systematix Technologies de L'Information Inc./Les Services Conseils Systematix Inc. in Joint Venture. SYSTEMATIX SOLUTIONS TI INC/SYSTEMATIX IT SOLUTIONS INC Systemscope Inc. T.E.S. Contract Services INC. TAG HR The Associates Group Inc. Talentlab Inc. Teambuilder Consulting Inc. TECSIS Corporation TEKSYSTEMS CANADA INC./SOCIETY TEKSYSTEMS CANADA INC. TELUS Communications Inc. TeraMach Technologies Inc. Thales Canada Inc. The AIM Group Inc. The Bell Telephone Company of Canada or Bell Canada/La Compagnie de Téléphone Bell du Canada ou Bell Canada The Devon Group Ltd. The Halifax Computer Consulting Group Inc. The KTL Group, Inc. THE SOURCE STAFFING SOLUTIONS INC. The VCAN Group Inc. Thinking Big Information Technology Inc Thomas&Schmidt Inc. Tiree Facility Solutions Inc. TPG Technology Consulting Ltd. Transpolar Technology Corporation and The Halifax Computer Consulting Group In Joint Venture Trillys Systems inc. TRM Technologies Inc. TRM Technologies Inc., BP&M Government IM & IT Consulting Inc., IN JOINT VENTURE Tundra Technical Solutions Inc Turtle Technologies Inc. Turtle Technologies Inc. and SOMOS Consulting Group Ltd. In Joint Venture Unisys Canada Inc. Valcom Consulting group Inc. Veritaaq Technology House Inc. Yoush Inc. Zernam Enterprise Inc