PCH Video Trailer

Trade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: The bidder must supply Canadian goods and/or services Attachment: None Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: C1111-140523/A Salter(CX Div.), Rebecca Telephone No.: (613) 990-3140 Email: rebecca.salter@pwgsc-tpsgc.gc.ca

Title

CANADIAN HERITAGE VIDEO TRAILER

Summary

Canadian Heritage has a design/ build requirement for a trailer with video surfaces that will also house projectors, a laser, smoke machines, interactivity software, electrical distribution, audio and the computer systems required to run all of the above equipment.

TECHNICAL EVALUATION

MANDATORY TECHNICAL CRITERIA

M.1 Financial Proposal

The Bidder MUST submit a detailed financial proposal and price breakdown as per Table B.1, in the Basis of Payment, in Annex B - Basis of Payment. The financial proposal must be based on the requirement as detailed in the Annex A - Statement of Work, with a firm price not exceeding $350,000.00 (Goods and Services Tax or Harmonized Sales Tax extra, as appropriate).

M.2 Proposed Principal Project Manager

The Bidder must identify the proposed Principal Project Manager for this requirement. The Bidder must demonstrate, through work and project experience, that the proposed Principal Project Manager has worked as a Project Manager in the multimedia industry for a minimum of three (3) years since July 2009.

In order to demonstrate the above, the Bidder must provide a description of the proposed Principal Project Manager's work history. The work history must include all of the following information: The employer name and supervisor for each place of employment; The period of time that the proposed Principal Project Manager worked as a Project Manager in each place of employment (from month/year to month/year). The period of time that the proposed Principal Project Manager worked in each identified place of employment as a Project Manager will be added to determine the number of years experience for evaluation purposes; The proposed Principal Project Manager's position title and responsibilities in each identified place of employment; The Curriculum Vitae (CV) of the proposed Principal Project Manager to substantiate the information provided; A detailed description of two (2) example** multimedia design projects of the proposed Principle Project Manager's work as a Project Manager. All example projects must have been completed after January 1st, 2005 and must each have a total value exceeding $250,000.00 (for the design, fabrication and delivery [shipping/ transportation] only, excluding applicable taxes). Detailed descriptions must include: Description of the type of schedule used (ie: Gant Chart), detailing the following stages: design, fabrication, and delivery; Description of the following multimedia requirements: technical, architectural and mechanical; The cost of the project (total value for the design, fabrication and delivery [shipping and transportation] only, excluding applicable taxes); Client information (including the name of the organization or legal entity and main point of contact); Completion/delivery date of the project (Month, Year); Two (2) or more colour photos or colour photocopies of photographs of the example multimedia design projects; A description of the multimedia nature of the example design projects and the type of multimedia productions that were used; Two (2) letters of reference - One (1) from each identified client for each example multimedia design project stating the Client's satisfaction with the project.

M.3 Proposed Principal Technical Designer

The Bidder must identify the proposed Principal Technical Designer for this requirement. The Bidder must demonstrate, through work and project experience, that the proposed Principal Technical Designer has worked as a Technical Designer in the multimedia industry for a minimum of three (3) years since July 2009.

In order to demonstrate the above, the Bidder must provide a description of the proposed Principal Technical Designer's work history. The work history must include all of the following information: The employer name and supervisor for each place of employment; The period of time that the proposed Principal Technical Designer worked as a Technical Designer in each place of employment (from month/year to month/year). The period of time that the proposed Principal Technical Designer worked in each identified place of employment as a Technical Designer will be added to determine the number of years experience for evaluation purposes; The proposed Principal Technical Designer's position title and responsibilities in each identified place of employment; The Curriculum Vitae (CV) of the proposed Principal Technical Designer to substantiate the information provided; A detailed description of two (2) example** multimedia design projects of the proposed Principle Technical Designer's work as a Technical Designer. All projects must have been completed after January 1st, 2005 and must each have a total value exceeding $250,000.00 (for the design, fabrication and delivery [shipping/ transportation] only, excluding applicable taxes. Detailed descriptions must include: Description of the type of schedule used (ie: Gant Chart), detailing the following stages: design, fabrication, and delivery; Description of the following multimedia requirements: technical, architectural and mechanical; The cost of the project (total value for the design, fabrication and delivery [shipping/transportation] only); Client information (including the name of the organization or legal entity and main point of contact); Completion/delivery date of the project (Month, Year); Two (2) or more colour photos or colour photocopies of photographs of the example multimedia design projects; A description of the multimedia nature of the example design projects and the type of multimedia productions that were used; Two (2) letters of reference - One (1) from each identified client for each example multimedia design project stating the Client's satisfaction with the project.

M.4 Experience of the Firm

The Bidder must provide a detailed description of two (2) example** multimedia design projects that demonstrate that the Bidder has provided multimedia equipment including technical, architectural and mechanical design services, fabrication and delivery for multimedia projects similar in scope to the requirement detailed in Annex A - the Statement of Work of this solicitation. All projects must have been completed after January 1st, 2005 and must each have a total value exceeding $250,000.00 (for the design, fabrication and delivery [shipping/ transportation] only, excluding applicable taxes). One (1) of the example projects must be a MOBILE multimedia design project.

Detailed descriptions must include: Breakdown of the firm's responsibilities at the following stages: design, fabrication and delivery; Description of the following multimedia requirements: technical, architectural and mechanical; The cost of the project (total value for the design, fabrication and delivery [shipping/transportation] only); Completion/delivery date of the project (Month, Year); Two (2) or more colour photos or colour photocopy of photos of each project; Two (2) letters of reference - One (1) from each identified client for each example multimedia design project stating the Client's satisfaction with the project.

M.5 Preliminary Design Concept

The concept described under this mandatory technical criterion will be evaluated under the point rated technical criterion R.1.

The Bidder must provide a detailed description of their Preliminary Design Concept which captures the Bidder's vision for the "CUBE". Realistic artist's views and/or 3-D virtual rendering*** format with accompanying written descriptions will also be accepted.

The design must adhere to the parameters identified in the Statement of Work at Annex "A" and the Conceptual Drawings of the "CUBE" (Appendix 1 to Annex "A"). The total all-inclusive cost of this exhibit (research, design, fabrication and installation) must not exceed the maximum amount as indicated in M.1 Financial Proposal.

***A 3D virtual rendering is the process of generating an image from a model, by means of computer programs. A scene file contains objects in a strictly defined language or data structure; it would contain geometry, viewpoint, texture, lighting, and shading information as a description of the virtual scene. The data contained in the scene file is then passed to a rendering program to be processed and output to a digital image or raster graphics image file.

BIDS NOT MEETING ALL OF THE MANDATORY REQUIREMENTS WILL BE GIVEN NO FURTHER CONSIDERATION REFER TO APPENDIX 1 TO ANNEX "D" FOR THE EVALUATION GRIDS FOR RATED CRITERIA. BASIS OF SELECTION: To be declared responsive, a bid must:

a) Comply with all the requirements of the Request for Proposals; and b) Meet all mandatory technical evaluation criteria; and c) Obtain the required minimum points for EACH of the technical evaluation criteria which are subject to point rating.

Bids not meeting (a), (b), and (c) above will be declared non-responsive. The Bidder with the proposal achieving the highest technical score within budget will be recommended for award of a Contract.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.