Mailroom Equipment

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: All interested suppliers may submit a bid Attachment: None Non-Competitive Procurement Strategy: Interchangeable Parts Comprehensive Land Claim Agreement: No Vendor Name and Address: Pitney Bowes of Canda Ltd 10466 Mayfield Rd Edmonton Alberta Canada T5P4P4 Nature of Requirements: Mailroom Equipment

PWGSC on behalf of Citizen and Immigration Canada (CIC), Case Processing Center (CPC), Vegreville, AB, intends to enter into a contract with Pitney Bowes of Canada. The supplier is to provide compatible furniture and mailing equipment, which will interchange with existing mailroom equipment. The total estimated value for this contract is $32,531.89 GST included.

Trade Agreements

? Article 1016, Section 2, (b) of the North American Free Trade Agreement (NAFTA) "...where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists;" ? Article 506, Section 12 (b) of the Agreement on Internal Trade (AIT) "...where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists;"

Background

With recent changes in procedures/lines of the business, the need for different modules has arisen in order to streamline processes at the Case Processing Center.

New equipment and furniture is needed to reduce inefficiencies caused by improperly sized furniture to ensure the office is running smoothly and effectively.

Significant costs could be incurred if CPC had to reconfigure their operations to accommodate modules which are not compatible with their current equipment.

The equipment dimensions provided by the mailroom are not available from any other known vendors. There could be significant costs and inefficiencies experienced if CPC were to go with a vendor that are not compatible.

Requirement

-CPC currently has a total of six modular tables with 30-bin sorters, two high density sorting units, four tote storage units, as well as several modular tables both with and without multiple bin sorters. In addition, the postage machine and folder inserter machines are Pitney Bowes models.

-Pitney Bowes is the only vendor believed to have furniture that meets the specific dimensions required, and is fit with existing Pitney Bowes equipment.

-Qualifications: Supplier must be able to provide equipment and furniture that fits with Pitney Bowes models, and have the proper dimensions for the mailroom.

Proposed Supplier

Pitney Bowes of Canada, P.O. Box 190, Orangeville, ON, L9W 2Z6.

Inquiries are to be directed to Drew Fisher, PWGSC Procurement Student at:

Telephone No. - (780) 497-3649

Fax No. - (780) 497-3510

Email: Andrew.Fisher2@pwgsc-tpsgc.gc.ca

Please check back to this tender on Buy and Sell regularly for updates. Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.