Maintenance and Conservation of NCC Cultural Assets in the National Capital Region

Term: The Standing Offer Agreement (SOA) is for a period of three (3) years from the award of the SOA.  Context The preservation program for the NCC’s sculptures and monuments was initiated in 1988. The program was created to fulfill one of the NCC’s three primary mandates: safeguarding and preserving the Capital for all Canadians. By preserving and maintaining its collection, the NCC will allow future generations to enjoy these assets that celebrate people and events of national significance. The collection features commemorations and installations that highlight Canadian values, heritage and achievements. They also showcase Canadian artistic achievement and celebrate our diversity. Purpose The National Capital Commission (NCC) is committed to the development and enhancement of the Core Area of Ottawa - Gatineau by supporting activities that reinforce the image and perception of the National Capital Region (NCR). In keeping with these objectives, the NCC is seeking the services of a specialized Contractor for the care and maintenance of statues, monuments and works of art in the NCR. This Terms of Reference document invites prospective Contractors to submit proposals for the work specified in this document. It is the intention of the NCC to evaluate these technical proposals for the purpose of selecting one Contractor that is deemed capable of meeting key performance requirements with respect to quality, reliability, timing and scheduling, product pricing and ongoing servicing of this SOA. Scope of Work The intention of this program is to ensure the conservation of the NCC’s Cultural Assets. Through this Standing Offer Agreement (SOA), sixty five (65) pieces and their associated interpretive plaques will be maintained on an as needed and requested basis with an approximate annual budget of $100-120K per year. There is the possibility of additional pieces being added during the life of the SOA. The care and conservation work required includes, but is not necessarily limited to, Preventive maintenance, restoration, painting, washing and waxing, polishing and Reactive maintenance to restore assets following vandalism and/or graffiti.  Work performed for this SOA must respect;

the moral rights of the artist; the integrity of the piece; The preservation of the assets for future generations.

The pieces were created using a variety of mediums including, but not limited to stone, glass, tin, bronze, brass, wood, stainless steel and fibreglass. Attached to this RFSO, Proponents will find a list identifying each sculpture/monument including information about the medium, the artist, the location and other operational information that is pertinent to the content of this SOA. Enquiries regarding this proposal must be submitted in writing to Allan Lapensée, Sr Contract Officer, e-mail address – allan.lapensee@ncc-ccn.ca as early as possible within the solicitation period. Enquiries should be received no later than seven (7) calendar days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer not being provided. To ensure consistency and quality of the information provided to all Proponents, the Senior Contract Officer shall examine the content of the enquiry and shall decide whether or not to issue an amendment. All enquiries and other communications related to this proposal sent throughout the solicitation period are to be directed ONLY to the Senior Contract Officer named above. Non-compliance with this requirement during the solicitation period can, for that reason alone, result in disqualification of a proposal BID DEADLINE: June 16, 2017 at 3:00pm EDT(extended by addendum) RETURN TO: National Capital Commission Procurement Services 40 Elgin Street, Security Office on the 2nd floor Ottawa, ON K1P 1C7 Reference NCC tender file # AL1703 There is no public opening scheduled.The procurement process of this tender is subject to Chapter 5 on the Agreement on Internal Trade. The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.