Advance Contract Award Notice (ACAN) - Cyclist and pedestrian counters

Providing, delivering, installing, calibrating and maintaining various types of counters to measure the usage of different locations and the speed of various types of users (primarily cyclists and pedestrians) for a variety of programs. Automatic data transmission and analysis platform for counting point management, data backup and the production of reports. The purpose of this Advance Contract Award Notice (ACAN) is to signal the NCC’s intention to award a contract to Eco-Counter located in Montreal (Québec). The value of the purchase is estimated to be $107,000 Cdn including taxes. The contract start date is March 17, 2017. All questions or Statement of Capabilities submissions must be submitted in writing to the Allan Lapensée, Senior Contract Officer by e-mail at allan.lapensee@ncc-ccn.ca . This requirement falls within the exemptions under Agreement on Internal Trade (AIT), Chapter 5, Article 506, (a) to ensure compatibility with existing products, to recognize exclusive rights, such as exclusive licences, copyright and patent rights, or to maintain specialized products that must be maintained by the manufacturer or its representative, and, (b) where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists;. The procurement process for this requirement is subject to Chapter 5 of the Agreement on Internal Trade (AIT). An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a statement of capabilities that meets the requirements set out in the ACAN, the competitive requirements of the government’s contracting policy have been met. Following notification to suppliers not successful in demonstrating that their statement of capabilities meets the requirements set out in the ACAN, the contract may then be awarded using the Treasury Board’s electronic bidding authorities. If other potential suppliers submit statements of capabilities during the fifteen (15) calendar day posting period, and meet the requirements set out in the ACAN, the department or agency must proceed to a full tendering process on either the government’s electronic tendering service or through traditional means, in order to award the contract. Any other potential supplier must demonstrate by way of a statement of capabilities that its product meets the following: Minimum Essential Requirements of the Statement of Capabilities Characteristics of the counters:

Differentiation of pedestrian/cyclist; Temporary or permanent installations; Detection of users on each side as well as detection of the direction of passage (ex: double staircase); Easy to install and discreet (to reduce the risk of vandalism); Link with local weather station to assess the influence of weather on measured user traffic; Distance range of 5 to 15 meters; Battery powered (lifetime of 10 years); Detection of bicycles under a layer of snow or ice (electromagnetic loops).

Characteristics of the transmission of counting data

Transmission of automatic data through the mobile network; Alert system that notifies dysfunctions and variations of suspicious data; Ability to display data collected on public internet pages.

Characteristics of the data analysis platform

Ease of management of counting points; Saving data; Production of customizable professional reports (one or more counters, analysis of variable durations, Word and PDF format); Dashboard showing the battery charge levels and the date of the last synchronization of the data; System of data that can be shared with colleagues and partners.

The counters must be fully compatible with the counters currently in use at the NCC, as well as those used by the cities of Gatineau and Ottawa.