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Create free accountTrade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: The bidder must supply Canadian goods and/or services Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: Events Planning and Management
82082-160083/A Baxter, Emily Telephone No. - (613) 949-1285 ( ) Fax No. - (613) 991-5870
The Contractor must deliver the CRTC Discoverability Summit: an international, ground-breaking, world-class event in May 2016, convening high-level innovators and experts from across the world to discuss forward-looking strategies and mechanisms to address the discoverability of audiovisual content. The Summit will take place in central Toronto, at an innovative and connected venue that provides cutting-edge audiovisual possibilities to be leveraged throughout the event. The Summit will last two days with a social event prior to the Summit, also to be planned and managed by the Contractor.
The requirement is subject to the provisions of the Agreement on Internal Trade (AIT).
The requirement is limited to Canadian goods and/or services.
M.1 FINANCIAL PROPOSAL
The Bidder MUST submit a financial proposal with a total price not exceeding $350,000.00 (applicable taxes are extra, as appropriate), all travel and living expenses included.
M.1.a: The firm price (excluding travel and living expenses) to complete all of the obligations under the Contract $_______________ (applicable taxes are extra);
M.1.b: The ceiling price for all travel and living expenses, including all travel and living expenses associated with attending mandatory meetings $_______________ (applicable taxes are extra.).
M.2 EXPERIENCE OF THE FIRM
? Have been in business for a minimum of five (5) years, including a minimum of three (3) years specializing in the provision of event management services; and ? Have a physical place of business within Canada.
1. The number of years the firm has been in business; and 2. The number of years the firm has specialized in the provision of event management services; and 3. The physical address(es) of the firm's place(s) of business within Canada (including street address, city/town and province/territory for each).
M.3 EVENT MANAGEMENT PROJECTS
The Bidder must provide a detailed description of three (3) event management project samples, including a minimum of two (2) project samples with notable international participation. For the purposes of this requirement, "notable international participation" means the participation of a minimum of three (3) non-Canadian speakers per event management project sample.
The total number of event management project samples should not exceed three (3). If more than three (3) samples are provided, only the first three (3) samples will be evaluated.
The event management project samples must demonstrate the experience of the Bidder. Project samples submitted in which the work was performed by one (1) or more of the Bidder's resources on behalf of another firm will not be accepted.
The event start date for each event management project sample must have been after July 1, 2008.
The event location for each event management project sample must have been within Canada.
For at least two (2) of the events, the firm's assigned portion of the overall budget must have been at least $250,000.00 (including professional fees, direct expenses, sub-contracted expenses, travel and living expenses, and any other project-related revenues, as applicable, but excluding applicable taxes).
For at least two (2) of the events, a minimum of 100 participants, including at least five (5) high-profile participants, must have attended the event. "High-profile participant" is defined as renowned experts, innovators, gurus, nationally or internationally recognized entrepreneurs, opinion leaders, celebrities, etc.
For each event management project sample, one (1) or more of the Bidder's resources must have been on-site for a minimum of two (2) days. "Resources" for the purposes of this RFP are defined as a Senior Event Manager, Event Manager or/and Event Coordinator. "On-site" is defined as at the event location(s) and/or traveling with the event participants.
For at least two (2) of the event management project samples, the provision of the following services must have been required: planning, accommodations, registration, hospitality, and transportation.
The Bidder must provide a description of each of the three (3) event management project samples. The information provided must demonstrate that the three (3) event management project samples meet M.3.
For each sample the Bidder must provide the following information:
a. Name of the project/event; b. Client (Organization/firm, etc); c. Event start date; (Month, Year) d. Event location; e. Bidder's assigned portion of the overall budget (including professional fees, direct expenses, Sub-contracted expenses, travel and living expenses, and any other project-related revenues, as applicable, but excluding applicable taxes); f. Number of participants in attendance; g. Profile of high-profile participants in attendance. i.e. Private sector, public sector, ranks or positions, and country(ies) of origin; h. Number of days one (1) or more of the Bidder's resources were on-site i. List of event management services provided.
The Bidder must provide a letter of reference for each event management project sample submitted. Each letter of reference must be from the client for the event management project sample and must be addressed to the Bidder. The letter must demonstrate the client's satisfaction with the performance of the Bidder.
a. comply with all the requirements of the bid solicitation; b. meet all mandatory technical evaluation criteria; and c. obtain the required minimum of 80 percent of the points for each rated criteria and an overall passing mark of 48 points for the technical evaluation criteria which are subject to point rating. The rating is performed on a scale of 60 points.
2. Bids not meeting (a) or (b) or (c) will be declared non responsive. The responsive bid with the highest number of points will be recommended for award of a contract, provided that the total evaluated price does not exceed the budget available for this requirement.
Where two (2) or more proposals achieve the identical highest number of points, the proposal with the lowest total price will be recommended for award of a contract.
PLEASE GO TO THE BUYANDSELL WEBSITE (WWW.BUYANDSELL.GC.CA) TO DOWNLOAD A COPY OF THE COMPLETE RFP. Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Not stated in the notice: procurement type, procurement method, selection criteria, region of delivery, region of opportunity, expected contract period, end user
No attachments listed in the open data.
No contact listed in the open data.