APN - DESIGNATED SUBSTANCE ASSESSMENT & MONITORING CONSULTANT SERVICES

Advance Procurement Notice Designated Substance Assessment & Monitoring Consultant Services British Columbia (with Security Requirements)

Purpose of this Advance Procurement Notice This is not a bid solicitation. This is an advance notice of a potential source list with anticipated security requirements to provide interested consultants an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that this source list will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

Description of the source list and Services Consultants on the source list are to provide “as and when required” designated substance assessment and monitoring consultant services specific to Department of National Defence (DND) requirements for any location within RP Ops Pacific (British Columbia). In general terms, services required include, but are not limited to, the following:

Comprehensive Hazardous Material (Hazmat) Assessments; Designated Substance Survey/Hazmat Risk Assessments and work classification determination; Designated Substance Survey/Hazmat Inventories; Recommendations, professional advice and mitigation measures to manage identified Designated Substance Survey/Hazmat (health and safety procedures for workers and other personnel; removal/abatement, disposal); Cost estimates to implement the mitigation measures; Inspection and air monitoring associated with hazardous material abatement; Preparation of specifications and drawings associated mitigation measures to remove and dispose the Designated Substance including conducting site inspections, confirmation service and analysis (air monitoring) before, during and after Designated Substance Survey/Hazmat abatement, and Preparation of Designated Substances Reports, notice of project and description of procedures as required by the Occupational Health and Safety Act of the province the project is located in.

The rough order of magnitude value of the source list is between $1,500,000 and $2,500,000. It is anticipated that this source list will be initiated in the fall of 2023.

Contract Award and Anticipated Security Requirements In order to be eligible for source list award, a consultant will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the request for proposal documents. As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:

for consultants: a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) at the level of Reliability granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).

Industrial Security Program (ISP) Sponsorship Defence Construction Canada (DCC) is providing consultants early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants that are interested in submitting or participating in a proposal/bid for this source list and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.

Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.

To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

In their sponsorship request application to DCC, consultants are asked to quote the following information, among other things:

Contract number 81093; and Level of clearance requested to be sponsored for.

Sponsorship Process Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultant to complete a sponsorship request package. Once DCC has determined that the consultant has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the consultant based on the following timelines:

30 calendar days prior to planned request for proposal closing, for DESIGNATED ORGANIZATION SCREENING (DOS).

Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the consultant regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the consultant will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.

Questions Any questions pertaining to the sponsoring process through the ISP can be addressed to: Telephone Number: (613) 998-8974; or Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to: Michael Morris Procurement Specialist (Operations) Defence Construction Canada Michael.morris@dcc-cdc.gc.ca

Disclaimer DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a consultant will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the consultant accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.  

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