NEUROPATHOLOGY REFERENCE LABORATORY

Trade Agreement: NONE Tendering Procedures: Generally only one firm has been invited to bid Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address: Université d'Ottawa 800 King Edward Room 3042 Ottawa Ontario Canada K1N6N5 Nature of Requirements:

Requirement

The Canadian Creutzfeldt-Jakob disease Surveillance System (CJDSS) operated by the Public Health Agency of Canada (PHAC) requires neuropathology services on an ?as andwhen requested? basis to establish definitive diagnoses for persons in Canada who are suspected to have CJD.

The services include

a. Cranial autopsy on a full cadaver of a suspected CJD patient, then collect, process andexamine formalin-preserved and frozen brain tissues; b. Examination of brain tissue of a whole brain of a suspected CJD patient, which has been collected by cranial autopsy and formalin-preserved, but not processed further or examined by a submitting pathology centre; c. Examination of brain tissue of a partially processed brain of a suspected CJD patient, that has been collected by cranial autopsy, formalin-preserved, and processed into paraffin-embedded blocks or microscope slides, but not processed further or examined by a submitting pathology centre; and d. Cataloging and storage of anatomically defined portions of frozen brain tissue of a suspected CJD patient that has been collected by cranial autopsy but not processed further or examined by a submitting pathology centre.

Public Works and Government Services Canada (PWGSC) intends to enter into a sole source contract with:

University of Ottawa 800 King Edward Room 3042 Ottawa, Ontario K1N 6N5

Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)

1. The Contractor must provide a laboratory that complies with the following:

a. The Neuropathology Laboratory must be able to accept specimens for processing, storage and examination on any working day with the ex ception of statutory holidays in the province of the Laboratory. b. The Neuropathology Laboratory must have the capacity to complete neuropathologic examinations of up to 100 cases per year. c. The Neuropathology Laboratory must at all times possess a valid li cence for handling, processing and storing biological materials containing prion agents, as per specifications for laboratory facilities, procedures and inventory maintenance as described in the Canadian Biosafety Standard (CBS). The CBS is administered under the Human Pathogens and Toxins Act and Regulations (HPTA, HPTR) by the PHAC PRD. d. All staff handling potentially infectious materials must be properly trained, and all laboratory procedures must be conducted, in compliance with the Canadian Biosafety Standard. e. Neuropathology Laboratory staff who accept and/or ship specimens must be trained and certified in the handling, offering for transport, and transportation of dangerous goods in accordance with Canadian Transportation of Dangerous Goods Actand Regulations. Training must pertain specifically to i. International Air Transport Association (IATA) Class 6.2 dangerous goods, ii. Biological Substances Category B (UN 3373), and iii. IATA Class 9 dangerous goods (dry ice) for air transport, as set out in the International Civil Aviation Organization (ICAO) Technical Instructions for Shippers and the requirements in Part 12 (Air) of the Canadian Transport of Dangerous Goods Regulations.

2. The Contractormust provide a Neuropathologist with the following qualifications

a. The CJD Neuropathologist must be a Fellow of the Royal College of Physicians and Surgeons of Canada with specialty certification in neuropathology, and be licensed as a Neuropathologist in the province wh ere they practice. b. The CJD Neuropathologist must have a minimum of 10 years of practical experience within the past 15 years in the field of human prion disease diagnosis, and authorship on peer-reviewed scientific publications in this field.

3. The Contractor must provide a Laboratory assistant with the following qualifications:

The laboratory assistant must have at least 5 years of experience with performing the laboratory procedures required to prepare brain tissue of suspected CJDpatients for neuropathology examination.

Section 6 (d) of the Government Contract Regulations is being invoked in this procurement as only one person or firm is capable of performing the contract.

Period of proposed contract

The contract period will be from contract award to March 31st 2018, with the option to extend the period of service by up to 4 additional periods of one year each. Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.