MS SHAREPOINT BACKUP AND RECOVERY

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address: AVEPOINT, INC. 340 Albert Street suit 1200 ottawa Ontario Canada K1R7Y6 Nature of Requirements: Advance Contract Award Notice

This amendment is raised to include the mandatory requirements and change the closing date to March 14th, 2013.

Purpose of an Advance Contract Award Notice (ACAN) An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. Definition of Requirements The Department of Library and Archives Canada has a requirement to: Ensure the successful recovery of SharePoint services and all data contained within SharePoint in the event of a failure, and Minimize the risk of failures occurring which could result in service interruption and/or the loss of data. The technology currently in place at LAC does not adequately address either of these concerns, requiring the implementation of different technologies. Criteria for assessment of the Statement of Capabilities Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements. Mandatory Requirements The technology must meet the following primary technical requirements: Provide full-fidelity backup and recovery, from an individual content item to an entire SharePoint environment and all of its farm-level components, maintaining all metadata, security settings, and version histories. Provide the ability to perform business context-specific data backup and restore activities. Provide the ability to backup from one SharePoint environment and restore to a different one. SQL, Remote Blob Storage aware backup and restore. Maintain list and library integrity with full support for all list types - including document libraries, issues lists, discussion threads, and announcements - as well as content metadata and configurations. Promote or demote sites on-the-fly and copy content - from list to list, library to library, or site to site - according to business requirements across multiple SharePoint of SharePoint Online environments or content databases. Automate application lifecycle management by propagating changes to solutions, configurations, or customizations - including workflows - on a scheduled basis. Plan-based deployment with customizable scheduling options allow for consistent deployment outside of production hours, minimizing business disruptions that can result from artifact and customization deployment. Other Requirements The technology should also meet the following secondary technical requirements: Seamlessly move, copy, or restructure content within or across hybrid on-premises and Cloud Restructure the content and topology of the SharePoint environment easily and accurately from a single, web-based browser Simplify content migration and restructuring tasks with point-and-click controls Maintain all content, configuration, security settings, and metadata during content management tasks Delegate solution or customization deployment tasks to appropriate farm or solution administrators in order to increase operational efficiency, while maintaining production environment integrity. Quickly identify web-front end (WFE) configurations, design elements, and solutions that are out of sync, and propagate changes within or across farms. Provide the ability to perform operational tasks involving more than one management module, without requiring custom integration work. Provide the ability to control (i.e.: administer, secure, and report on) all management activities from a single console. Copy, deploy, retract, and delete SharePoint solutions across multiple farms from a single interface. Copy or move Nintex Workflow 2010, SharePoint Designer 2010 workflow, and Windows Workflow definitions. Applicability of the trade agreement(s) to the procurement This procurement is subject to the following trade agreement(s): Agreement on Internal Trade (AIT), North American Free Trade Agreement (NAFTA). Justification for the Pre-Identified Supplier The DocAve platform by AvePoint has been selected by LAC because it is the only solution available on the market which satisfies all mandatory technical requirements. The motivation for LAC to purchase additional SharePoint management tools is the result of a recent 'failure' in LAC's production environment resulting in both an interruption of service and unrecoverable data loss. The 'failure' was caused by an unsuccessful promotion of changes from LAC's test environment to production. By addressing all primary technical requirements, DocAve will ensure LAC is able to recover SharePoint without experiencing data loss in the future. By addressing all secondary technical requirements, DocAve is also providing additional SharePoint management capabilities which LAC can leverage to minimize the risk of this sort of failure occurring again in the future. To provide additional confirmation, the technical team at LAC has completed an independent evaluation of DocAve and confirmed it meets or exceeds all of the technical requirements listed above. In particular, DocAve was able to successfully perform the exact data recovery LAC required (and was unable to complete) several weeks ago. Government Contracts Regulations Exception The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person or firm is capable of performing the work". Exclusions and/or Limited Tendering Reasons The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified: Agreement on Internal Trade (AIT) - Article 506, paragraph 12.(a) and 12.(b); North American Free Trade Agreement (NAFTA) - Article 1016, 2(b) and 2(d). Ownership of Intellectual Property Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor. The Period of the Proposed Contract The period of the contract will be for one year, from April 1st, 2013 to March 31st, 2014, inclusive, plus two one-year option periods. Name and address of the pre-identified supplier AvePoint Inc. 340 Albert Street Suite1200 Ottawa, Ontario K1R7Y6 Canada Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. Inquiries and submission of statements of capabilities Inquiries and statements of capabilities are to be directed to: Kelly McGilvery Supply Specialist Public Works and Government Services Canada Acquisitions Branch (STAMS) - (SSSPD) Place Du Portage, Phase III, 4C1 11 Laurier Street Gatineau, Quebec K1A0S5 Telephone: (819) 956-0316 Facsimile: (819) 953-3703 E-mail address: kelly.mcgilvery@tpsgc-pwgsc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.