Court Reporting and Transcription Services

1. Objective

The objective of this Request for Proposal (RFP) is to issue three (3) Contracts to acquire Court Reporting and Transcription Services for the following:

1. Federal Court and Tax Court of Canada proceedings in Ontario except Ottawa; 2. Federal Court and Tax Court of Canada proceedings in Ottawa; and 3. Federal Court DES proceedings in the Province of Ontario.

2 Deliverables

The major deliverables are to record the proceedings of the Courts and provide transcripts when requested by the Court. This includes the use of the Contractor’s separate back up system or DARS, as determined by the Project Authority, for recording the proceedings by the Court Reporter.

3. Period of Work

The work is to be performed from date of issue of any resulting Contract to March 31, 2015. The Bidder grants to CAS the irrevocable option to extend the term of the Contract by three (3) optional periods of up to one (1) year each under the same terms and conditions.

4. Evaluation Process and Selection Methodology

Basis of selection – Lowest Evaluated Price

5. Contracting Authority

Francis Gosselin A/Director, Contracting and Materiel Management Courts Administration Service 90 Sparks St – Suite 921 Ottawa, Ontario K1A 0H9 Tel: 613-947-0439 Email: Procurement.Approvisionnement@cas-satj.gc.ca

The Contracting Authority is responsible for all matters of a contractual nature.

6. Enquiries - solicitation stage

All enquiries or issues concerning this procurement must be submitted in writing to the Contracting Authority named as early as possible within the bidding period.

Enquiries and issues must be received by the Contracting Authority no later than seven (7) calendar days prior to the bid closing date specified on the cover page or this RFP document to allow sufficient time to provide a response. Enquiries or issues received after that time may not be able to be answered prior to the bid closing date.

7. Intellectual Property

The intellectual property shall vest with Canada under the following exception: (6.5) where the material developed or produced consists of material subject to copyright, with the exception of computer software and all documentation pertaining to that software.

8. Security

The RFP contains a security requirement. Please see RFP document for additional information.