Shaft Encoders (ACAN)

Trade Agreement: Canadian Free Trade Agreement (CFTA) Tendering Procedures: Generally only one firm has been invited to bid Non-Competitive Procurement Strategy: Interchangeable Parts Comprehensive Land Claim Agreement: No Vendor Name and Address: Hoskin Scientific Limited 4210 MORRIS DRIVE BURLINGTON Ontario Canada L7L5L6 Nature of Requirements:

Shaft Encoders (ACAN)

5P310-180721/A Nguyen, Michelle Telephone No. - (905) 615-2078

1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Definition of the requirement

Parks Canada, Ontario Waterways Field Unit requires the supply and delivery of ten (10) water level monitoring shaft encoders and associated accessories (i.e. wheel, float, counterweight, and end hook set) to be deployed across the Trent-Severn Waterway and Rideau Canal in pre-existing station enclosures. The shaft encoders will be used to measure water level at multiple locations and in some cases be used to estimate stream flow based on a stage discharge curve. The shaft encoders will be employed on a year round basis and the collected data will be used for optimizing dam operations on the large watersheds of Trent-Severn Waterway and Rideau Canal. The equipment required for this application needs to be high-precision and low-maintenance. The collected data from these devices is critical for day to day water management operations including severe events such as droughts and flood events.

3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)

Any interested supplier must demonstrate by way of a Statement of Capabilities and Supporting Documents that its company and resources meets the following requirements:

The supplier must meet the following mandatory requirements

[M1] The instrument must have communications interfaces: SDI-12, SDI-12 protocol over RS-485, RS-232. [M2] The instrument must be able to operate at temperatures of-40ºC to +60ºC. [M3] The instrument must have the mounting foot print not less and close to 5.74 inches wide by 3 inches depth and the wheel shaft not shorter than 2.2 inches. [M4] The instrument must have double bearing design that supports 10 lbs. or more on the shaft. [M5] The instrument must allow for 400 or more increments in one standard 5/16 in. diameter input shaft rotation. [M6] The instrument must a low starting torque of 0.25 ounce/inch or less. [M7] The instrument must be able to operate with less than 2.5mA from a 12VDC supply and maintain a minimum of 2.5 rev/sec. The supply must have input voltage of 7 to 16 VDC over voltage and reverse voltage/polarity protected. [M8} The instrument must have an internal back-up battery that can be accessed externally; standard AA battery or similar. [M9] The instrument must have a built in LCD display. [M10] The instrument must display digital value and wheel rotation for Clock Wise or Counter Clock Wise options, and user-specified water level value settings. [M11] The instrument must be able to return data with at least 7 decimal place resolutions for SI measurements in meter [M12] The instrument must allow for remote troubleshooting and the company must be able to provide after business hours (outside of 8:00AM-4:00PM) technical support.

The supplier must verify and demonstrate that they meet the mandatory criteria listed through the use of supporting documents. The supporting technical documentation, must include at minimum

- Product specification sheets/brochures

Supporting documents must be cross-referenced to each mandatory criteria to outline where in the supporting technical documentation it demonstrates compliance.

4. Applicability of the trade agreements to the procurement

This procurement is subject to the following trade agreements

- Canadian Free Trade Agreement (CFTA)

5. Justification for the Pre-Identified Supplier

Sutron, by way of Hoskin Scientific Ltd. is the only known company to provide high precision shaft encoders that can operate in harsh environments with low power and maintenance needed, can display information on the shaft encoder itself without being connected to an additional instrument, is compatible with the current network of Waterways’ equipment and is the only known supplier that can meet all the specifications required in Section 3. Sutron has confirmed that Hoskin Scientific is the exclusive Canadian distributor.

6. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work.

7. Exclusions and/or Limited Tendering Reasons

CFTA Article: 513 2 - the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons: (ii) the protection of patents, copyrights, or other exclusive rights (iii) due to an absence of competition for technical reasons

8. Period of the proposed Contract or delivery date

The required goods need to be delivered on or before March 27th, 2019

9. Cost estimate of the proposed Contract

Price is not provided as it compromises the pre-identified supplier’s competitive position if the requirement proceeds to a traditional or electronic bidding process.

10. Name and address of the pre-identified supplier

Name: Hoskin Scientific Ltd. Address: 4210 Morris Drive, Burlington, ON L7L 5L6

11. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The supplier must verify and demonstrate that they meet the mandatory criteria listed through the use of supporting documents.

The supporting technical documentation, must include at minimum

- Product specification sheets/brochures

Supporting documents must be cross-referenced to each mandatory criteria to outline where in the supporting technical documentation it demonstrates compliance.

12. Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is February 4, 2019 at 14:00 hrs. EST.

13. Inquiries and submission of statements of capabilities

Name: Michelle Nguyen Title: Intern Officer Public Works and Procurement Canada 33 City Centre Drive, Suite 480C Mississauga, ON. L5B 2N5

Telephone: 905-615-2078 E-mail: Michelle.Nguyen@pwgsc-tpsgc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.