Volunteer Services

Trade Agreement: NONE Tendering Procedures: Attachment: None Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt Comprehensive Land Claim Agreement: No Vendor Name and Address: Services des Bénévoles de l'Hôpital Ste-Anne 305 Boul. des Anciens Combattants Ste-Anne de Bellevue Quebec Canada H9X1Y9 Nature of Requirements: 1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting offer may then proceed with the award to the pre-identified supplier.

2. Definition of requirement

The Department of Veterans Affairs Canada (VAC) has a requirement to provide volunteer services for veterans at Ste. Anne's Hospital, Sainte-Anne-de-Bellevue, Québec. The work will involve the following:

Organization of social, cultural and other activities and events for the well-beign of patients; Provision of services of all kinds to beneficiaries in relation to the goals of the corporation.

Site

Veterans Affairs Canada Ste.Anne's Hospital 305 des Anciens Combattants Blvd Sainte-Anne de Bellevue, Quebec H9X 1Y9

3. Criteria for assessment of the Statement of Capabililies Minimum Essential Requirements

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

1) The supplier must be registered as a non profit organization (NPO) with the (Inspector General of Financial Institutions of the Quebec) Government as a provider of volunteer services.

2) Relevant expertise in the provision of volunteer services to elderly suffering from various cognitive problems.

3) Experience in the management of volunteers services to a large number of volunteers (200 and more).

4. Justification for the Pre-Identified Supplier

The ''Services des bénévoles de l'Hôpital Sainte-Anne'' has been offering services for 20 years and knows very well the hospital customers and their needs. The ''Services des bénévoles de l'Hôpital Sainte-Anne'' is the only known source.

5. Govenment Contracts Regulations Exception

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d)''only one person is capable of performing the work''.

6. The period of the proposed contract

The proposed contract is for a period of one year, from the date of issue to 31 March 2013 and an option of two one-year periods.

7. A cost estimate of the proposed contract

The estimated value of the contract, including option, is $260 700.00 (GST/HST not applicable).

8. Name and address of the pre-identified supplier

Services des bénévoles de l'Hôpital Sainte-Anne 305 Boul. des Anciens Combattants Ste-Anne de Bellevue, Québec H9X 1Y9

9. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

10. The closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is April 3, 2012 at 2:00 p.m. EST.

11. Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to

Lise Hébert Supply Officer Public Works and Government Services Canada Quebec Region Place Bonaventure, Southeast Portal 800 de la Gauchetière West, Suite 7300 Montréal, Québec H5A 1L6 Telephone: (514) 496-3852 Facsimile: (514) 496-8322 E-mail: lise.hebert@tpwgsc-pwgsc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.