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Create free accountTrade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: The bidder must supply Canadian goods and/or services Attachment: YES (MERX) Electronic Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements: VAC EVENT MANAGEMENT SERVICES
51019-146001/A Buck, Daniel Telephone No. - (613) 998-8588 Fax No. - (613) 993-2581
Veterans Affairs Canada (VAC) will be marking four (4) significant anniversaries with events overseas, two (2) optional overseas remembrance ceremonies (burial) and three (3) adhoc events. Attached in Appendices 1 to 6 to Annex "A" Statement of Work are the tentative schedules for the overseas events.
The Contractor must provide the following event management services: planning, arranging, organizing, and undertaking all the travel arrangements including transportation and accommodations and on site logistical management related to these overseas events and the remembrance ceremonies (burial).
VAC will be organizing the main events but will require assistance in the provision of on-site support for planned events. The period of the Contract is from date of award to March 31, 2016. There is a security requirement associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses. Bidders should consult the "Security Requirements for PWGSC Bid Solicitations - Instructions for Bidders" (http://www.tpsgc-pwgsc.gc.ca/app-acq/lc-pl/lc-pl-eng.html#a31) document on the Departmental Standard Procurement Documents website
Bidders must provide a list of names, or other related information as needed, pursuant to section 01 of Standard Instructions 2003.
For services requirements, Bidders in receipt of a pension or a lump sum payment must provide the required information as detailed in article 3 of Part 2 of the bid solicitation."
The requirement is limited to Canadian goods and/or services
There is a Federal Contractors Program (FCP) for employment equity requirement associated with this procurement; see Part 5 - Certifications, Part 7 - Resulting Contract Clauses and the annex named Federal Contractors Program for Employment Equity - Certification.
MANDATORY TECHNICAL CRITERIA
M.1 FINANCIAL PROPOSAL
The Bidder must provide costing information strictly in accordance with Annex "B" Basis of Payment.
M.2 EXPERIENCE OF THE FIRM
- Been in business for a minimum of five (5) years, including a minimum of three (3) years specializing in the provision of event management services; and
- A physical place of business within Canada.
1. The number of years the firm has been in business; and 2. The number of years the firm has specialized in the provision of event management services; and 3. The physical address(es) of the firm's place(s) of business within Canada (including street address, city/town, and province/territory and postal code for each).
M.3 EVENT MANAGEMENT PROJECTS
M.3.1 The Bidder must provide a detailed description of three (3) event management projects.
The event management projects described must demonstrate the experience of the Bidder. Projects submitted where the work was performed by one (1) or more of the Bidders resources on behalf of another firm will not be accepted.
For each event: a. The event start date must have been after January 1, 2009; b. The event location must have been outside of North America; c. The firm's assigned portion of the overall budget must have been at least $200,000 (including professional fees, direct expenses, sub-contracted expenses, travel and living expenses, and any other project-related revenues, as applicable, but excluding applicable taxes); d. A minimum of 40 participants with varied profiles must have attended the event. A "Participant" is defined as including, but not restricted to, a potential audience, actual delegate, speaker/presenter, moderator, session chair, or member of a client group. "Varied" is defined as including three (3) or more of the following profiles - general public, senior citizens, youthcitizens, veterans, senior executives, parliamentary officials, VIPs, military officials, etc.. - within one (1) event; e. One (1) or more of the firm's resourcesresources must have been on-site for three (3) days or more. "Resources" for the purposes of this RFP are defined as a Senior Event Manager, Event Manager orand Event Coordinator. "On-site" is defined as at the event location(s) and/or traveling with the event participants; and f. The provision of all of the following event management services must have been provided: accommodations, logistics, hospitality, and transportation.
M.3.1.1 The Bidder must provide the following information for each of the three (3) event management project samples submitted: ? Name of the project/event; ? Client (Department/firm, etc); ? Client contact (Name, telephone number, e-mail address); ? Description of the event; ? Event start date; (Day, Month, Year) ? Event location; ? Bidder's assigned portion of the overall budget (including professional fees, direct expenses, Sub-contracted expenses, travel and living expenses, and any other project-related revenues, as applicable, but excluding applicable taxes); ? Number of participants in attendance; ? Profile of participants in attendance; firm's resource(s) was/were on-site; and ? List of event s management services provided.
M.3.1.2 The Bidder must provide a letter of reference for each event management project sample submitted. Each letter of reference must be from the client for the event management project sample and must be addressed to the Bidder. The letter of reference must indicate the client's satisfaction with the performance of the Bidder.
BASIS OF SELECTION
A bid must comply with the requirements of the bid solicitation and meet all mandatory technical evaluation criteria to be declared responsive. The responsive bid with the lowest evaluated price will be recommended for award of a contract. Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Not stated in the notice: procurement type, procurement method, selection criteria, region of delivery, region of opportunity, expected contract period, end user
The source reports 3 amendments. CanPursue observed 1 of them with dates.
No attachments listed in the open data.
No contact listed in the open data.