HVAC Refrigeration Systems Maintenance

The following is a summary of the statement of work for this requirement.The Correctional Service Canada has a requirement to preventative maintenance to the HVACRefrigeration Systems.Objectives The Regional Psychiatric Centre requires preventative maintenance check by inspecting,servicing, repairing and replacing components (as and when required with prior approval of the projectauthority) to the HVAC Refrigeration SystemsDeliverables:? The contractor must provide all equipment, labour, and supervision necessary to service theheating units/systems listed in Annex A1;? The contractor must supply licensed journeyman/technician/mechanics as necessary for therequired inspection, service, repair and/or replace all HVAC and Refrigeration equipment as listedin Annex A. Licensing must be applicable to the province of Saskatchewan. Copies of licensingmay be requested for personnel going on site.? The required inspection includes: annual leak test, service logs, decommissioning, and any otherrelated duties to ensure RPC remains compliant with Federal Halocarbon Regulations andassociated reports as per the Federal Halocarbon regulations and Correctional service ofCanada’s policy on the management of Halocarbon’s CD 318-4. (see Annex A4). Such work mustbe performed in accordance with applicable legislation and regulations. Copies of requiredcertification may be requested. The documentation of service/maintenance must be provided tothe project authority within four (4) weeks of completion.? The contractor must carry out a total preventative maintenance check by inspecting, servicing,repairing and/or replacing components as required. (This will be accomplished with prior approvalof the project authority). The 72 units described in Annex A1 will be serviced in the appropriateseasons as named in Annex A1. See Annex A2 spring (cooling season) and Annex A3 fall(heating season) for a detailed check list. Spring checks must be completed in the month of April.Fall checks must be completed in the month of October. Based on the spring and fall checks,contractor will supply a recommended repair list to the project authority for review and approval.Once approved, repairs will be completed at the applicable technician rate and parts/materialcost.? The Contractor must replace all filters on the units described in the Annex A1 – A3 during themonths of, February, April, June, July, August, September, October and December, unlessotherwise specified by the Project Authority.? The contractor must provide qualified technician(s) as required (24-hour service). Response timemust be within two hours for emergency repairs as determined by the Project Authority orDesignate.? The Contractor's representative/technician must have numbered work orders which will be signedby the Project Authority or designate when the work has been completed. A copy of the workorder is to be left with the Project authority or designate. The contractor will also supply any/alladditional reports required, to the project authority based on existing legislation. i.e., FederalHalocarbon regulations.? Contractor must separately invoice any work and/or repairs done to units 63 – 67 under KitchenRefrigeration Equipment in Annex A1 of the Statement of Work. These invoices will beaddressed to the Chief, Food Services or Designate at the Regional Psychiatric Centre? Parts and material, must be supplied by the Contractor, at the agreed upon rate as per the basisof payment, pending approval by the Project Authority? All parts and material must meet all specifications as recommended by the manufacturer anddetermined by the Contractor.? Unless stipulated otherwise, filter media must be cardboard, disposable, pleated typeconstruction. Quality must be minimum MERV 13. AAF MEGApleat M13 or equivalent filtermedia.? The contractor must have the required equipment and personnel to provide this serviceimmediately after contract award