HVAC Refrigeration Systems Maintenance Services

This requirement is for: The Correctional Service of Canada, Regional Psychiatric Centre, Saskatoon, SK. Trade agreement: Agreement on Internal Trade (AIT), World Trade Organisation-Agreement on Government Procurement (WTO-AGP), North American Free Trade Agreement (NAFTA)/Canada-Peru, Canada-Colombia and/or Canada-Chile Free Trade Agreements. Tendering procedures: All interested suppliers may submit a bid. Competitive Procurement Strategy: lowest priced compliant bid Set-aside under the Procurement Strategy for Aboriginal Business: This procurement is not subject to any set-asides for Aboriginal Suppliers. Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement. Security Requirements: This contract does not include security requirements. Nature of Requirements: The following is a summary of the statement of work for this requirement. The Correctional Service Canada has a requirement to provide preventative maintenance to the HVAC Refrigeration Systems. Objectives: The Regional Psychiatric Centre requires preventative maintenance check by inspecting, servicing, repairing and replacing components (as required with the approval of the project authority) to the HVAC Refrigeration Systems as listed in the Annexes of the Request for Proposal. Deliverables: The contractor shall provide all equipment, labour, and supervision necessary to service the heating units/systems listed in Annex A1; The contractor shall supply licensed journeyman/technician/mechanics as necessary for the required inspection, service, repair and/or replace all HVAC and Refrigeration equipment as listed in Annex A. Licensing must be applicable to the province of Saskatchewan. Copies of licensing may be requested for personnel going on site. This will include an annual leak test, service logs, decommissioning etc, and associated reports as per the Federal Halocarbon regulations and Correctional service of Canada’s policy on the management of Halocarbon’s CD 318-4. (see Annex A4). Such work shall be performed in accordance with applicable legislation and regulations. Copies of required certification may be requested. The documentation of service/maintenance must be provided to the project authority within four (4) weeks of completion. The contractor shall carry out a total preventative maintenance check by inspecting, servicing, repairing and/or replacing components as required. (This will be accomplished with the approval of the project authority). The 71 units described in Annex A1 will be serviced in the appropriate seasons as named in Annex A1. See Annex A2 spring (cooling season) and Annex A3 fall (heating season) for a detailed check list. Spring checks shall be completed in the month of April. Fall checks shall be completed in the month of October. Based on the spring and fall checks, contractor will supply a recommended repair list to the project authority for review and approval. Once approved, repairs will be completed at the applicable technician rate and parts/material cost. The Contractor shall replace all filters on the units described in the Annex A1 – A3 during the months of, February, April, June, July, August, September, October and December, unless otherwise specified by the Project Authority. The contractor shall provide qualified technician(s) as required (24-hour service). Response time shall be within two hours. The Contractor's representative/technician shall have numbered work orders which will be signed by the Project Authority or designate when the work has been completed. A copy of the work order is to be left with the Project authority or designate. The contractor will also supply any/all additional reports required, to the project authority based on existing legislation. i.e., Federal Halocarbon regulations. Parts and material, shall be supplied by the Contractor, at the agreed upon rate, pending approval by the Project Authority. All parts and material shall meet the specifications recommended by the manufacturer. Unless stipulated otherwise, filter media shall be cardboard, disposable, pleated type construction. Quality shall be minimum MERV 13. AAF MEGApleat M13 or equivalent filter media. Expected Delivery Date: September 1, 2016 – August 31, 2019 File Number: 50400-16-2234592, HVAC Refrigeration Systems Maintenance Services Contracting Authority: Melanie Perrin Contracts & Materiel Services 3427 Faithfull Avenue Saskatoon SK S7K 8H6 Telephone number: 306-659-9253 Facsimile number: 306-659-9317 E-mail: 501Contracts@csc-scc.gc.ca NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by ordering the solicitation document and associated documents from Buyandsell.gc.ca/tenders. The Crown reserves the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada (English or French). Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted. After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person. The Office of Small and Medium Enterprises (OSME) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE. Topics include: ? Overview of the federal government contracting process; ? Searching for opportunities on the Buy and Sell - Tenders website; ? Bidding on opportunities; ? Registering in supplier databases. The full schedule of seminars can be found on the Buyandsell.gc.ca website, under Event Calendar (https://buyandsell.gc.ca/event-calendar).