Shallow permafrost drilling and coring, Tuktoyaktuk, Northwest Territories

ADVANCE CONTRACT AWARD NOTICE (ACAN) 1. Advance Contract Award Notice (ACAN) An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.  2. Definition of Requirements The Department of Natural Resources Canada (NRCan), Geological Survey of Canada (GSC) - has a requirement to undertake specialized permafrost coring in the Tuktoyaktuk area, N.W.T. A track mounted geotechnical drill rig is required that is equipped with equipment suitable for dry coring of frozen ice rich permafrost and collecting sediment samples in the nearshore area where thawed sediments will be present at the sea bed. 3 core holes will be completed to depths of 20-30 m near the village of Tuktoyaktuk; one core hole on land, one at the shoreline and one approximately 500 m from shore. Each hole will be cased with 2” PVC casing to allow installation of GSC-owned temperature cables. 3. Criteria for Assessment of the Statement of Capabilities Any interested supplier must demonstrate by way of a statement of capabilities that they meet the following criteria: 1) Having a drilling and coring equipment with the following: - a track mounted drill with low surface load bearing footprint suitable for transiting over frozen tundra. - a CRREL (US Army "Cold Regions Research and Engineering Laboratory") dry core system. - capability to collect unfrozen sediments and undisturbed ice rich permafrost cores (2” and 3”) to a depth of 30m. 2) Having experience within the last 10 years conducting CRREL permafrost coring in the vicinity of Inuvik or Tuktoyaktuk, Northwest Territories.  4. Trade Agreements This procurement is not subject to the trade agreement(s) 5. Comprehensive Land Claims Agreement(s) This procurement is subject to the Inuvialuit Land Claim Agreement. 6. Justification for the Pre-Identified Supplier We intend to deal directly with the supplier mentioned in section 12 below as; it is the only known supplier that meets the mandatory criteria set out in section 3 above. Should Canada receive a statement of capabilities from a supplier that contains sufficient information to indicate that it meets the requirements set forth in this ACAN, a competitive process will be triggered with a technical and financial evaluation methodology of the bids proposed by the potential bidders 7. Exception to the Government Contracts Regulations The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) – “only one person is capable of performing the work). The identified provider, Midnight Sun Drilling Inc., is the only one able to meet all of the criteria identified in paragraph 3 above. 8. Exclusions and/or Limited Tendering Reasons N/A 9. Ownership of Intellectual Property N/A 10. Contract Period The contract period will be from March 20 to March 31, 2018 11. Estimated Cost The estimated maximum value of the contract is $50,757.00 CAD inclusive of taxes. 12. Name and Address of the Proposed Contractor Glenn Thiessen, Midnight Sun Drilling Inc. #413 - 108 Elliot Street Whitehorse, Yukon Territory, Y1A 6C4 13. Suppliers’ right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a Statement of Capabilities in writing, preferably by e-mail, to the contact person identified in this Notice on or before the closing date and time of this Notice. The Statement of Capabilities must clearly demonstrate how the supplier meets the advertised requirements. 14. Closing Date The closing date for a submission of a Statement of Capabilities is 2:00pm March 19, 2018 (Pacific Standard Time). 15. Contract Authority Gerald Baran Senior Procurement Officer Natural Resources Canada Finance and Procurement Branch 506 West Burnside Road Victoria, BC V8Z 1M5 Telephone: (250) 298 2502 Facsimile: (250) 363 3222 Email: gerald.baran@canada.ca