DESKTOP PUBLISHING

Trade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: Attachment: None Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: DESKTOP PUBLISHING

4F001-110234/A Papadatos, Tasia Telephone No. - (613) 990-6690 Fax No. - (613) 993-2581 E-mail: tasia.papadatos@pwgsc.gc.ca

Summary

The Office of the Commissioner for Federal Judicial Affairs Canada (FJA) requires typesetting, page formatting and page layout services, preparation of hard copy proofs, page corrections and pre-press related to each Part of the Federal Courts Reports. The page layout will be produced in English and French, and depending on the component of the Part, in bilingual versions side by side. The Federal Courts Reports also requires preparation of Portable Document Format (PDF) files for each component of the Part as well as a Word format for publication to the Federal Courts Reports Web site.

The period of the contract will be for one year with four option periods of one year each.

There is a security requirement associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses. Bidders should consult the "Security Requirements for PWGSC Bid Solicitations - Instructions for Bidders" document on the Departmental Standard Procurement Documents Web site."

The requirement is subject to the provisions of the Agreement on Internal Trade (AIT).

The requirement is limited to Canadian goods and/or services.

The mandatory requirements are

M1. Desktop publisher

Bidders must identify two (2) individuals who will be assigned to the work under the contract. The individuals must have a minimum of two (2) years experience in book design, layout and desktop publishing systems and be able to work with complex documents in both official languages. The Bidders must provide the curriculum vitae of the Desktop Publishers assigned to this project stating the individual's work history and experience to demonstrate that they meet the mandatory experience requirements.

At the date of bid closing, the following conditions must be met

The Contractor personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC. Until the security screening of the Contractor personnel required by this Contract has been completed satisfactorily by the CISD, PWGSC, the Contractor personnel MAY NOT HAVE ACCESS to PROTECTED information or assets, and MAY NOT ENTER sites where such information or assets are kept, without an escort.

M2. Experience Bidders must have successfully completed at least one contract of similar scope and nature to this requirement for one client within the last three (3) years prior to the closing date of this RFP. The value of the typesetting must be over $25,000 per year.

The Bidder must provide the following information: • a description of the project to demonstrate how the project meets this mandatory criterion; • when the work was carried out; • the value of the work performed; • the contact information of the client for whom the project was completed.

Reference checks may be completed if deemed necessary.

M3. Author's Alterations Bidders must demonstrate their ability to make changes to an electronic file by providing laser copy output including the required changes while maintaining surrounding text and alignment, existing font styles, type sizes, page formatting and page layout as in the original file provided. Bidders will be provided with two electronic files via e-mail, upon written request only, in InDesign CS5 and Portable Document Format (PDF). Bidders must incorporate the changes as requested and produce and submit, as part of their bid, a modified InDesign CS5 sample of the required final printed file in the same format (including styles, type size and page format and page layout) as the copy provided, in bilingual side by side format. This document must be submitted in hard copy and electronic format (InDesign CS5).

This document will be point rated. See Rated Criteria R1 in Annex "C".

M4. Desktop Publishing Bidders must demonstrate their ability to do the typesetting, page formatting and final page layout from electronic files by providing laser copy output in the required font style, type sizes, page formatting and page layout as per the FCR Formatting Standards and Guidelines (FCR Standards) document and the sample provided. Bidders will be provided with electronic files via e-mail, upon written request only, in MS Word 2007 and in Portable Document Format (PDF). From the electronic files, Bidders must produce and submit, as part of their bid, a sample of the required final printed file in the same format (including styles, type sizes and page format and page layout) as the sample provided, in bilingual side-by-side format. This document must be submitted in hard copy and electronic format (InDesign CS5).

This document will be point rated. See Rated Criteria R2 in Annex "C".

To obtain the electronic files by e-mail and a copy of the FCR Standards document, you must contact the Contracting Authority:

Tasia Papadatos Public Works and Government Services Canada Communication Procurement Directorate Tel: (613) 990-6690 Fax: (613)993-2581 E-mail: tasia.papadatos@tpsgc-pwgsc.gc.ca

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.