LABORATORY INFO. MANAGEMENT SYSTEM

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: All interested suppliers may submit a bid Attachment: YES (MERX) Electronic Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS)

47064-139453/A Baker, Roxane Telephone No. - (819) 956-1105 ( ) Fax No. - (819) 953-3703 Email. - roxane.baker@tpsgc-pwgsc.gc.ca

The Science and Engineering (S&E) Directorate of the Canada Border Services Agency (CBSA) is looking to replace its in-house LIMS with a Configurable off the Shelf (COTS) LIMS. The LIMS must offer complete sample tracking throughout its life cycle. This includes, but not limited to the following steps: laboratory client sample login, laboratory user sample login, bar-coding, sample receipt, sample preparation, chemical inventory, sample testing (including manual data entry and instrument interfacing), data review, automated and manual report writing, scheduling of equipment maintenance, data query, case approval, electronic report distribution, report archiving and case data archiving.

Canada has an initial requirement for an installed COTS Laboratory Information Management System (LIMS), employee training, consultation services (to aid in the configuration of the LIMS and transfer of data from the existing LIMS) as well as options to purchase yearly upgrades and technical support following the implementation for the CBSA laboratory in Ottawa as well as on-going maintenance services.

The bid solicitation refer to a LIMS however, based on a review of some products available on the market, the CBSA laboratory may need an integrated LIMS and Sample Data Management System (SDMS), possibly with additional features. These applications are for an integrated LIMS/SDMS and all references to LIMS in the bid solicitation, indicates that this feature is required withing the integrated system.

The bid solicitation is intended to result in the award of a contract for 1 year, plus 6 one-year irrevocable option(s) years allowing Canada to extend the term of the contract.

Technical Environment

The CBSA laboratory currently utilizes a LIMS (called "LASS") that was developed in-house in the late 1990s. Since then, numerous patches and enhancements were applied to tailor LASS to suit the evolving needs of the agency. This program is based on PowerBuilder and uses an Oracle Database. CBSA is now looking in replacing this in-house developed product with a full-feature COTS LIMS. The S&E directorate currently has approximately 120 employees and 250 clients that use its current LIMS. It is estimated that 10 to 20 clients and 40 to 60 employees will utilize the LIMS at one time. Approximately 200 unique test will need to be entered into the LIMS (during the initial configuration) to support the different sections of the laboratory.

Tasks

The vendor will be responsible for delivering and configuring a LIMS that meets the specifications outlined in the bid solicitation. After the contract is awarded, a detailed project/implementation plan will be drafted by the vendor for the configuration of the LIMS to meet CBSA's needs.

Travel

Travel may be required to install and configure the LIMS at the CBSA laboratory in Ottawa. Canada will reimburse the Contractor for its pre-authorized travel and living expenses reasonably and properly incurred in the performance of the Work.

There is a security requirement associated with this requirement. For additional information, see Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses. Bidders should consult the "Security Requirements on PWGSC Bid Solicitations - Instructions for Bidders" document on the Departmental Standard Procurement Documents (http://www.pwgsc.gc.ca/acquisitions/text/plain/plain-e.html#top) Website.

The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement (CCFTA), the Canada-Peru Free Trade Agreement (CPFTA), the Canada-Colombia Free Trade Agreement (CColFTA), the Canada-Panama Free Trade Agreement (CPanFTA) if it is in force, and the Agreement on Internal Trade (AIT).

: Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.