Old Perlican CCG SAR Facility - Snow Clearing and Ice Control Services

STATEMENT OF WORK 1.0 Contract TitleOld Perlican CCG SAR Facility -Snow Clearing & Ice Control Services.2.0 Contract Period & Hours of WorkSnow removal and de-icing will be carried out Twenty-four (24) hours a day, seven (7) days a week. The quoted rates will be in effect for the entire period of time.3.0 Location of Work99-103 Marine Dr., Old Perlican, NLGeographical coordinates: 48°05’12.12” N, 53°00’28.1” W4.0 Background StatementLocated at 99-103 Marine Drive, in Old Perlican, NL, This CCG Lifeboat Station was opened in 2020, andwas a welcome addition to the community. This facility consists of a two-storey wood-framed SAR Operations Building (405m2 total) and a 2-bay FRC Boat Storage Building (230m2). The first level of the SAR Operations Building houses office space, radio/operations room, kitchen, living room and other support space. The second level houses staff accommodations. Lifeboat stations are staffed 24-7 seasonally on a rotational basis.General Building Information (applies to both buildings):General construction: Structural steel frame, concrete floors, exterior insulation and sprayfoam insulation, and wood sidinghigh performance, durable building envelope designed to resist extreme weather conditionsexperienced on site (high winds, salt water laden air)the new buildings have a sprinkler system (existing building did not)new septic system serving both buildingsnew emergency generator system able to support full building load and fuel supply to last 6daysdesigned to meet specific functional requirements of the SAR operationsdesigned to meet current needs in addition to those of foreseeable futureDesigned to national building codes and standardsElevator provided to access 2nd floor in SAR Operations BuildingAccessible design: the SAR Operations Building is barrier free5.0 Objectives of the RequirementThe objective of the SOW is to have a qualified contactor to provide “On Call” Snow Clearing & Ice Control at the CCG SAR Facility in Old Perlican, NL.Contractor is to submit a proposal showing the detailed cost estimate of all services described within this“Scope of Work” prior to commencing with any work. (e.g.: estimated cost per visit). The final bidsubmission is to be inclusive of all the services listed within this sow. For the purposes of costing, contractor to allow for one (1) site visit.6.0 Scope of WorkThis Scope of Work is Only to be applied after a service request has been placed by the DepartmentalRepresentative from RPSS. Services shall consist of the following.6.1 Snow ClearingRemove snow and ice, supply and spread salt, or a mixture of sand and salt to preventslippery conditions on all driveways, parking areas, trucking/loading areas, main entrancesincluding all building exits, exterior stairwells and vehicle entrances and exits. All pathwaysand areas around the fire hydrants must be kept clear and accessible.Snow clearing operations will commence when 3-5 cm of snow has accumulated, whendrifting necessitates such action and/or when deemed necessary by the DepartmentalRepresentative.The equipment to be used will be either front end loader, backhoe or truck withadequate size plow to properly clear the surface required. Heavy equipment thatwould cause damage to metal grills shall not be used for cleaning snow.Snow and ice control to be completed every day prior to shift change at 7:30 am and againprior to 7:30 pm to ensure the main door ways are free of snow & ice. Contractor is alsorequired to conduct regular inspections of the premises to ensure that snow and de-icingactivities are undertaken in addition to the shift change time frames.All snow may have to be trucked away and dumped in an approved location, under thedirection of the Departmental Representative. The Contractor must obtain approval from thelocal municipality as to the location for dumping of snow.The work includes the provision of all labour, materials, and equipment necessary.Snow must not be piled against fences or other structures in a manner that may lead todamage to these structures. Caution must be taken as not to block hydrant area with snowor ice. Any damages resulting from or attributed to the contractor`s actions are to be madegood by the contractor, at no extra cost to the Department.The contractor is to provide and install markers to identify the location of curbs, planters,fire hydrants, valve boxes, catch basins, storm sewers, manholes, etc, to prevent damageand maintain each in an accessible and workable condition.Drainage areas such as catch basin inlets and curbs must be kept clear and operational toaccommodate runoff.6.2 Ice ControlDe-icing and salting operations shall be provided as required or when conditions aredeemed necessary by the Departmental Representative.Salt shall be used for ice control around walkways.Salt and salt/sand for ice control on roads, approaches, parking lots and sidewalks shallspread by means of mechanical spreader. The sand will need to be cleaned up & removedafter every winter.Partial ice control is the control of all ice and slippery areas on all but a flood coat condition.7.0 ConstraintsAll detailed work must be completed within timelines noted in section 2.0 to comply with the safetyof our tenants and the operation of the building.8.0 Departmental SupportRPSS will respond to contractor requests ASAP.9.0 Departmental ResponsibilitiesRPSS will be responsible for contract administration i.e. Issuing service requests, approval ofchange orders, processing progress claims and other administrative tasks.10.0 Contractor ResponsibilitiesNote : Any sub contractors or consultants engaged by the prime contractor shall conform to thedocuments noted above in addition to all applicable federal, provincial, and local by-laws/regulations.The consultant will be responsible for their own health and safety when on site.The contractor shall report immediately, any problems to the Project Authority (RPSS), so theappropriate action can be taken to ensure the work can be completed within the contract period.The Contractor shall notify the Project Authority (RPSS) of any work that that does not comply with the project specifications or drawings, and subsequently recommend corrective action.