Email Transformation Initiative

Trade Agreement: NONE Tendering Procedures: Attachment: YES (MERX) Electronic Competitive Procurement Strategy: N/A - P&A/LOI Only Comprehensive Land Claim Agreement: No Nature of Requirements: INDUSTRY ENGAGEMENT DAY NOTICE FOR THE EMAIL TRANSFORMATION INITIATIVE

The Government of Canada established Shared Services Canada on August 4, 2011 with the mandate to obtain better value from the management and operation of information technology (IT) infrastructure (i.e. email, data centres and telecommunications) across the Government of Canada. A key element of the Government of Canada IT infrastructure is electronic mail, or email, due to its importance as a communication medium in the Government of Canada. Shared Services Canada provides infrastructure services to 43 Government of Canada departments and agencies, which operate separate and distinct email systems that use different email technologies and are managed by separate support organizations. Consolidation of these email systems will enable Canada to reduce the cost and complexity of the current systems while increasing efficiency.

On June 12, 2012, Canada will host a half-day information session in the National Capital Region to present the current state of the email systems that serve the 43 Government of Canada departments and agencies, and its "Email Transformation Initiative", which is Shared Services Canada's plan for consolidating these email systems. This "Industry Engagement Day" session is open to interested suppliers and associations from the IT industry. All media inquiries related to the Email Transformation Initiative should be directed to the Media Relations Office at (613) 947-6276. The purpose of the session is for Canada to engage industry in a discussion on the scope, procurement strategy and key requirements of the Email Transformation Initiative. Canada will present information on these topics and elicit feedback from industry to help shape the Email Transformation Initiative's strategy going forward. The details herein are intended to help prepare industry for upcoming engagement events regarding the Email Transformation Initiative.

INDUSTRY ENGAGEMENT

The Industry Engagement is the first phase of the Email Transformation Initiative's procurement process, which has 5 milestone events.The following are the anticipated dates for the five milestones:

Industry Engagement Day Session June 12, 2012 Industry Engagement One-on-One Meetings June 13, 2012 -June 15, 2012 RFI Posting June 22, 2012* RFI Industry Workshop Sessions July 4, 2012* and July 5, 2012* RFI Close July 18, 2012* RFI One-on-One Meetings July 27, 2012* to July 31, 2012*

*These are proposed dates, and are subject to change.

REGISTRATION FOR INDUSTRY ENGAGEMENT DAY AND ONE-ON-ONE MEETINGS

Canada invites potential bidders that are interested in the Email Transformation Initiative and any resulting procurement, including any industry associations representing a market segment affected by this initiative, to the Industry Engagement Day session and Industry Engagement One-on-One meetings.

Industry Engagement Day

Interested participants must register their representatives by completing the "Industry Engagement Day Registration Form" in Annex B and sending an email to ConsultationSPC.SSCConsultation@tpsgc-pwgsc.gc.ca no later than 4:00 p.m. EDT on June 8, 2012.

Due to space considerations for the Industry Engagement Day presentation room (address provided below), each participant may only register up to 2 representatives from its company/association. Participants must identify themselves by their legal corporate name, corporate address and email address, and area of expertise, and provide the name(s) of their representative(s) attending. By providing the above information, each respective party acknowledges and consents to the release of this information to the public which may include any resulting recordings such as, but not limited to, video-conferencing. Canada will be facilitating video-conference connections for Industry Engagement Day at the locations identified in Annex E. There will be no teleconference connections provided for Industry Engagement Day. Industry representatives unable to participate on location may wish to register to attend via video-conference. Please indicate on the registration form whether your representative(s) will attend the Industry Engagement Day session on location or at one of the video-conference locations in Annex E. If sending two representatives, they can attend at different locations. More details are provided in the registration form in Annex B. Representatives will need to bring identification that includes a picture of themselves (i.e. photo ID, such as a driver's license), when they arrive for sign-in at the Industry Engagement Day presentation room or at one of the video-conference locations.

Government Officials: Any public servants wishing to attend the Industry Engagement Day session must register by completing the "Industry Engagement Day Registration Form for Public Servants" in Annex C and sending an email to ConsultationSPC.SSCConsultation@tpsgc-pwgsc.gc.ca no later than 4:00 p.m. EDT on June 8, 2012. Priority will be given to industry registrations and, subject to any remaining space/capacity availability, public servants that register will be confirmed once all registrations have been finalized.

Logistic Information

Date: June 12, 2012 Time: 12:15 p.m. EDT for industry sign-in 1:30 p.m. EDT for start of session Location: Outaouais Room, Conference Centre, Place du Portage - Phase IV, Level 0, 140 Promenade du Portage, Gatineau, Québec

Security: Presentations will be unclassified. There are no security barriers (a security pass is not required) to enter the room. However, security escorts will be required for those participating via a video-conference location.

Point of Contact: Michelle Beaton Public Works and Government Services Canada Information Technology Shared Services Procurement Directorate E-Mail: ConsultationSPC.SSCConsultation@tpsgc-pwgsc.gc.ca

One-on-One Meetings

Suppliers/associations interested in participating in the Industry Engagement One-on-One meetings must register their representatives by completing the "Industry Engagement One-on-One Meeting Registration Form" in Annex D and sending an email to ConsultationSPC.SSCConsultation@tpsgc-pwgsc.gc.ca no later than 4:00 p.m. EDT on June 8, 2012. Applicants should be aware that Canada will publish on MERX, the list of suppliers and associations that participated in these one-on-one meetings. Applicants are requested to indicate the general purpose/objective of their meeting request on this registration form. Only registrations from participants that had a representative attend the Industry Engagement Day session will be accepted.

All one-on-one meetings will be held in the National Capital Region. In response to time commitment concerns specified by suppliers/associations in their registration, and depending on the number of requests, Canada will make an effort to schedule one-on-one meetings for participants traveling from outside of the National Capital Region as soon as possible after the Industry Engagement Day session, i.e. on June 13, 2012. Locations and times for one-on-one meetings will be provided to the respective participants as part of Canada's confirmation of the date and time for each of the one-on-one meetings.

NATIONAL SECURITY EXCEPTION

The procurement related to this initiative is subject to National Security Exception and is, therefore, excluded from all of the obligations of the trade agreements. Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.