Plot Seeder

Trade Agreement: NONE Tendering Procedures: All interested suppliers may submit a bid Competitive Procurement Strategy: N/A - P&A/LOI Only Comprehensive Land Claim Agreement: No Nature of Requirements:

Plot Seeder

01581-180810/A McDonald, Shannon M. Telephone No. - (306) 251-2684 ( ) Fax No. - (306) 975-5397 ( )

Line 1, Plot Seeder,

1. Introduction The Department of Agriculture and Agri-Food Canada (AAFC) is requesting information via this Price and Availability (P&A) process. The purpose is to gather technical information as well as pricing information on Plot Seeders specifically used for research in an effort to match the best technology available to a limited budget. This information may then be used to draft future requirements.

2. Overview AAFC requires information on specialized, enclosed four row plot seeders use for research at the Swift Current and Lethbridge Research and Development Centres.

3. Objectives of the P&A This request is issued to determine the price and availability of vendors who can fabricate customized plot seeders to meet the requirements of AAFC.

Suppliers are encouraged to ask questions to help further define the requirement. Note: These requirements are subject to change. This request is intended to solicit feedback from industry with respect to the matters described in the P&A. Respondents are requested to be as complete as possible in their responses.

4. Nature of Price and Availability This is not a bid solicitation and this P&A will not result in the award of any contract. Procurement of the goods and services described in this P&A will not necessarily follow this request. Any procurement will be in accordance with standard government procurement policies, i.e. formal Request for Proposals (RFP).

Respondents and potential suppliers of any goods or services described in this P&A should not embark stock or facilities, nor allocate resources as a result of any information contained in this P&A. This P&A will not result in the creation of any source list; therefore, whether or not any supplier responds to this P&A, it will not preclude that supplier from participating in any future procurement.

5. Nature and Format of Responses Respondents are requested to provide their comments, concerns and, where applicable, alternative recommendations regarding how the requirements described in the P&A could be satisfied. Respondents are also invited to provide comments regarding content, format and/or organization of any draft documents included in this P&A. Respondents should list and explain any assumptions that they make in their responses.

6. Response Costs Canada will not reimburse any respondent for expenses incurred in responding to this P&A.

7. Treatment of Responses a) Use of Responses: Responses will not be formally evaluated. However, the responses received may be used by Canada to develop or modify procurement strategies or any draft documents contained in this P&A. Canada will review all responses received by the P&A closing date. Canada may, in its discretion, review responses received after the P&A closing date.

b) Review Team: A review team composed of representative from the client and Public Works and Government Services Canada (PWGSC) will review the responses. Canada reserves the right to use any Government resources that it considers necessary to review any response. Not all members of the review team will necessarily review all responses.

c) Confidentiality: Respondents should clearly mark any portions of their response that they consider proprietary or confidential. Canada will treat those portions of the responses as confidential. Individual responses will not be shared with other respondents.

d) Post-Submission Review Meetings: Canada may request individual Post-Submission Review Meetings with respondents to provide clarity on information provided. If required, these will be held at the most appropriate location, to be determined at a later date. The intent of these meetings will be to provide an opportunity for a face-to-face discussion with respondents. Although respondents may request a meeting, and their request will be considered, Canada will determined whether it requires additional information from any given respondent and will schedule meetings accordingly. All such requests, by respondents, should be forwarded to the Contracting Authority.

8. Contents of the P&A Respondents are requested to note that the draft Requirement referenced below remains a work in progress and respondents should not assume that new clauses or requirements will not be added to any bid solicitation that is ultimately published by Canada. Nor should respondents assume that none of the clauses or requirements will be deleted or revised. Comments regarding any aspect of the draft document are welcome.

This P&A will include the following documents: a) Annex A - Requirement and Questions to the industry b) Annex B - Pricing Worksheets c) Annex C - Drawings and Pictures

9. Format of Responses a) Title Page i. The name and address of the respondent; ii. The name, address, telephone number and email address of the respondent’s contact; iii. The date; and iv. The P&A number. b) Annex A - Requirement responses i. Provide information and responses following the numbering scheme if commenting on specific sections and/or providing responses to the questions. ii. Attach any additional pages for comments, technical specification explanations or additional details. c) Annex B - Pricing Worksheets i. Complete by filling out the table with the requested information, as applicable. ii. Any comments pertaining to pricing can be added to this section d) If applicable, an appendix containing additional graphs, product brochures, detailed technical specifications etc.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.