Dental Retendering - Administrative Services Only

Trade Agreement: NONE Tendering Procedures: All interested suppliers may submit a bid Competitive Procurement Strategy: N/A - P&A/LOI Only Comprehensive Land Claim Agreement: No Nature of Requirements:

TRADE AGREEMENT: NONE TENDERING PROCEDURES: All interested suppliers may submit a bid COMPETITIVE PROCUREMENT STRATEGY: N/A - P&A/LOI Only COMPREHENSIVE LAND CLAIM AGREEMENT: NO GSIN: L004CV

NATURE OF REQUIREMENTS

REQUIREMENT DETAILS On behalf of its client the Treasury Board of Canada Secretariat (TBS), Public Works and Government Services Canada (PWGSC) has a requirement for a third party contractor to provide administrative services only (ASO) claims processing and other related services for the Pensioners’ Dental Services Plan (PDSP) and the Public Service Dental Care Plan (PSDCP) as further described in this NPP.

NOTICE OF PROPOSED PROCUREMENT (NPP) For the Pensioners’ Dental Services Plan (PDSP) and Public Service Dental Care Plan (PSDCP) Administrative Services Only (ASO) Requirement

CONTRACT DURATION The PDSP & PSDCP ASO contract period will be defined following further internal and industry consultations. It is anticipated that Canada will issue a single contract for a period of eight years, with options to extend by one additional option period of two years plus two additional option periods of one year each, for a total of 12 consecutive years.

SOLICITATION METHOD: Notice of Proposed Procurement (NPP)

NUMBER OF CONTRACTS: N/A

NATURE OF THIS NPP This is not a bid solicitation. This NPP will not result in the award of any contract. Potential suppliers of any goods or services described in this NPP should not reserve stock or facilities, nor allocate resources, as a result of any information contained in this NPP. Whether or not a potential supplier responds to this NPP will not preclude that supplier from participating in any future procurements. Also, the procurement of any goods and services described in this NPP will not necessarily follow. This NPP is simply intended to provide information to industry with respect to the subject matter described in this NPP.

NPP PURPOSE The purpose of this NPP is to: a) inform industry of Canada’s decision to adopt an Agile Engagement Process (AEP) for the PDSP & PSDCP ASO requirement; b) provide high level information related to the PDSP and PSDCP; and c) invite industry to register for the AEP.

POTENTIAL REQUIREMENT It is anticipated that Canada will issue a single Request for Proposal / contract for the provision of ASO services in support of the two dental plans described below.

PENSIONERS’ DENTAL SERVICES PLAN (PDSP) • The PDSP is a voluntary dental services plan, sponsored by the Government of Canada, for retired members of the federal public service and their eligible dependents (family members). • The contemplated contractor will be responsible for the adjudication and payment of eligible claims in accordance with the PDSP rules, communiqués, and bulletins and for providing services as specified in any resulting contract. The terms and conditions governing the benefits of the PDSP are set out in the PDSP rules. The current PDSP rules (dated May 4, 2010) are available at: https://www.canada.ca/en/treasury-board-secretariat/services/benefit-plans/pensioner-dental-services-plan/pensioners-dental-services-plan-rules.html.

PDSP GENERAL INFORMATION • The PDSP is intended to provide coverage to eligible pensioners for specific dental services and supplies that are not covered under a provincial or territorial health or dental care plan. The PDSP covers only reasonable and customary dental treatment necessary to prevent or correct a dental disease or defect if the treatment is consistent with generally accepted dental practices. • The PDSP is a voluntary plan for retirees of the public service, retired members of the Canadian Forces and the Royal Canadian Mounted Police, Members of Parliament, Senators, Judges, Lieutenant Governors, and to certain other pensioners from participating agencies and entities identified under Schedule 1 of the Plan-Rules and their eligible dependents. • The PDSP is "self-insured". This means that all plan expenses are covered from the contributions of the participating parties: the Government of Canada and the PDSP members. The Government of Canada has the sole legal and financial liability for the PDSP. The cost of the plan is shared equally between the Government of Canada and members. • In 2018, the PDSP had over 290,000 members with total paid claims of with total paid claims of $188.4M. • The PDSP is similar to, but separate from, the current Public Service Dental Care Plan (PSDCP) for federal employees.

PUBLIC SERVICE DENTAL CARE PLAN (PSDCP) • The Public Service Dental Care Plan (PSDCP) is a compulsory, self-insured employer paid dental care plan and covers all eligible federal public service employees, employees of a number of separate employers and their eligible dependents. • The contemplated contractor will be responsible for the adjudication and payment of eligible claims in accordance with the PSDCP rules, communiqués, and bulletins and for providing services as specified in any resulting contract. The terms and conditions governing the benefits of the PSDCP are set out in the PSDCP rules. The current PSDCP rules (updated December 2018) are available at: https://www.canada.ca/en/treasury-board-secretariat/topics/benefit-plans/plans/dental-care-plan/rules-dental-care-plan-public-service-canada.html.

PSDCP GENERAL INFORMATION • The PSDCP provides coverage to eligible employees and their family members for specific dental services and supplies which are not covered under a provincial or territorial health or dental care plan. The PSDCP only covers reasonable and customary dental treatments that are necessary to prevent or correct a dental disease or defects, provided such treatments are consistent with generally-accepted dental practices. • The plan consists of 5 components: o Plan 55555 - National Joint Council Component; o Plan 55666 - Public Service Alliance of Canada; o Plan 55777 - Canadian Forces Dependents; o Plan 55888 - Royal Canadian Mounted Police Dependents; and, o Plan 55999 - Canadian Forces Reserves. • In 2018, the PSDCP had slightly over 385,000 members with total paid claims of $279.7M.

CONTEMPLATED INDUSTRY ENGAGEMENT APPROACH Canada intends to utilize an Agile Engagement Process (AEP) for the PDSP & PSDCP ASO procurement requirement. The aim of the AEP is to more effectively provide industry with time to review and provide feedback on draft documents. In lieu of the traditional process, whereby Canada would wait to amass documents prior to sharing them with industry via Buy&Sell, the AEP will facilitate the releasing of various draft PDSP & PSDCP ASO solicitation documents on an iterative basis. That is, various draft documents will be shared with industry as and when they become available. Registered participants will be e-mailed the documents directly.

To participate in the AEP, interested suppliers must respond by registering for the AEP. This requires them to submit a signed and completed copy of the AEP Registration Form to the Contracting Authority, via e-mail.

SECURITY REQUIREMENT There are no security requirements associated with this NPP.

PWGSC CONTRACTING AUTHORITY Name: Soun You Public Works and Government Services Canada Major Projects Procurement Directorate Les Terrasses de la Chaudière 10 Wellington Street, 5th Floor Gatineau, Quebec, Canada K1A 0S5 Email address: TPSGC.PASASRSDPRSDFT-APPDSPPSDCPASO.PWGSC@tpsgc-pwgsc.gc.ca

ENQUIRIES All enquiries and other communications regarding this NPP and associated industry engagement activities must be submitted exclusively to the Contracting Authority.

This PWGSC office provides procurement services to the public in both official languages.

Documents may be submitted in either official language of Canada.

The Crown retains the right to negotiate with suppliers on any procurement. Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.