Exhibit warehousing services

BIDDERS MUST SUBMIT THEIR QUESTIONS IN WRITING TO THE CONTRACTING AUTHORITY.Nature of Requirement:To provide Natural Resources Canada (NRCan) with exhibit warehousing, handling, installation and dismantling, maintenance and related services in support of its exhibit programs.Due to operational requirements, the Standing Offer Holder’s warehousing facility must be located within 25 km of NRCan’s offices at 580 Booth Street, Ottawa, Ontario.The Standing Offer Holder is responsible for transferring the government-owned equipment to its storage at the Standing Offer Holder’s expense. The equipment is presently located in Gatineau, Quebec.The period for making call-ups against the Standing Offer is from date of Standing Offer issuance to December 31, 2016. If the Standing Offer is authorized for use beyond the initial period, the Offeror offers to extend its offer for two additional one-year periods, from January 1, 2017 to December 31, 2017 and from January 1, 2018 to December 31, 2018.One (1) Standing Offer will be issued as a result of this Request for Standing Offer (RFSO).M1. Financial OfferThe Offeror must provide costing information strictly in accordance with Annex “B” Basis of Payment.M.2 Experience of Project CoordinatorsThe Offeror must identify one (1) individual as the Primary Project Coordinator, and one (1) individual as the Back-up Project Coordinator.The Primary and the Back-up Project Coordinators must:be employees of the firm submitting the offer;have obtained at least three (3) years’ experience since December 1, 2010, in coordinating exhibit warehousing, handling, installation, dismantling, maintenance and repairs.In order to demonstrate the above, the Offeror must provide:M.2.a: a description of the proposed Primary Project Coordinator’s work history. The work history must include all of the following information:The name of each place of employment;The proposed Primary Project Coordinator’s responsibilities for each place of employment. For each place of employment, the responsibilities must include coordinating exhibit warehousing, handling, installation, dismantling, maintenance and repairs.The period of time that the proposed Primary Project Coordinator worked in each place of employment (from month and year to month and year). The period of time that the proposed Primary Project Coordinator worked in each identified place of employment will be added to determine the number of years’ experience for evaluation purposes.M.2.b: a description of the proposed Back-up Project Coordinator’s work history. The work history must include all of the following information:The name of each place of employment;The proposed Back-up Project Coordinator’s responsibilities for each place of employment. For each place of employment, the responsibilities must include coordinating exhibit warehousing, handling, installation, dismantling, maintenance and repairsThe period of time that the proposed Back-up Project Coordinator worked in each place of employment (from month and year to month and year). The period of time that the proposed Back-up Project Coordinator worked in each identified place of employment will be added to determine the number of years’ experience for evaluation purposes.M3. Experience of the Warehouse SupervisorsThe Offeror must identify one (1) individual as the Primary Warehouse Supervisor, and one (1) individual as the Back-up Warehouse Supervisor.The Primary and the Back-up Warehouse Supervisors must:be employees of the firm submitting the offer;have obtained at least two (2) years’ experience since December 1, 2010, in exhibit warehousing and handling.In order to demonstrate the above, the Offeror must provide:M.3.a: a description of the proposed Primary Warehouse Supervisor’s work history. The work history must include all of the following information:The name of each place of employment;The proposed Primary Warehouse Supervisor’s responsibilities for each place of employment. For each place of employment, the responsibilities must include exhibit warehousing and handling.The period of time that the proposed Primary Warehouse Supervisor worked in each place of employment (from month and year to month and year). The period of time that the proposed Primary Warehouse Supervisor worked in each identified place of employment will be added to determine the number of years’ experience for evaluation purposes.M.3.b: a description of the proposed Back-up Warehouse Supervisor’s work history. The work history must include all of the following information:The name of each place of employment;The proposed Back-up Warehouse Supervisor’s responsibilities for each place of employment. For each place of employment, the responsibilities must include exhibit warehousing and handling.The period of time that the proposed Back-up Warehouse Supervisor worked in each place of employment (from month and year to month and year). The period of time that the proposed Back-up Warehouse Supervisor worked in each identified place of employment will be added to determine the number of years’ experience for evaluation purposes.M4. Experience of the Site SupervisorsThe Offeror must identify one (1) individual as the Primary Site Supervisor and one (1) individual as the Back-up Site Supervisor.The Primary and the Back-up Site Supervisors must:be employees of the firm submitting the offer;have obtained at least two (2) years’ experience since December 1, 2010, in exhibit installation and dismantling. Two years’ experience is defined as having conducted four (4) or more installations or dismantles within one (1) consecutive twenty-four (24) month period.In order to demonstrate the above, the Offeror must provide:M.4.a: a description of the proposed Primary Site Supervisor’s work history. The work history must include all of the following information:The name of each place of employment;The proposed Primary Site Supervisor’s responsibilities for each place of employment. For each place of employment, the responsibilities must include exhibit installation and dismantling.The period of time that the proposed Primary Site Supervisor worked in each place of employment (from month and year to month and year) and the number of installations and dismantles conducted. The period of time that the proposed Primary Site Supervisor worked in each identified place of employment will be added; and the number of installations or dismantles conducted will be added to determine the number of years’ experience for evaluation purposes.M.4.b: a description of the proposed Back-up Site Supervisor’s work history. The work history must include all of the following information:The name of each place of employment;The proposed Back-up Site Supervisor’s responsibilities for each place of employment. For each place of employment, the responsibilities must include exhibit installation and dismantling.The period of time that the proposed Back-up Site Supervisor worked in each place of employment (from month and year to month and year) and the number of installations and dismantles conducted. The period of time that the proposed Back-up Warehouse Supervisor worked in each identified place of employment; and the number of installations or dismantles conducted will be added to determine the number of years’ experience for evaluation purposes.M5. Experience of the Firm M.5.a The Offeror must demonstrate that it has been contractually bound with two (2) different external clients* to provide exhibit warehousing, handling, shipping, installation, dismantling, maintenance and repairs of large exhibits (a minimum of 3,000 square feet).Each of the contracts must have been started or completed after December 01, 2010.Each of the contracts must have been for large exhibits (a minimum of 3,000 square feet).During the evaluation, no corporate experience gained through internal clients** will be accepted or reviewed.M.5.b These two (2) contracts when combined must demonstrate that the Offeror has provided all of the following services:warehousing and handling of exhibits;shipping of exhibits;installation of exhibits;dismantling of exhibits;maintenance and repairs of exhibits.M.5.c For each of the two (2) contracts, the Offeror must provide the following information:the name of the project/exhibit;the size of the exhibit (in square feet);the Client contact information;the contract start date (month and year)the contract end date (month and year);a detailed description of the contract requirements for exhibit warehousing, handling, shipping, installation, dismantling, maintenance and repairs;M.5.d The Offeror must submit a letter of reference from the identified Client for at least one (1) of the contracts listed. The letter must demonstrate the Client’s satisfaction with the services provided.*External client(s):means clients exterior to the Bidder's own legal entity (or joint venture partnership) and excludes the parent, subsidiaries or other affiliates of the Bidder.**Internal client(s):means clients within the Bidder's own legal entity (or joint venture partnership) and includes the parent, subsidiaries and other affiliates of the Bidder.M6. Warehouse Location and SpecificationsThe Offeror’s warehouse facility must be located within 25 km of NRCan’s offices at 580 Booth Street, Ottawa, Ontario.The Offeror must provide the full street address and province where the facility is located.By submitting an offer, the Offeror confirms that 8,000-12,000 cubic feet of accessible storage space is available within the identified warehouse facility, and this space conforms to the requirements outlined in the Statement of Work at Annex “A”.M7. LanguageThe Offeror must confirm that at least one (1) Project Coordinator, one (1) Warehouse Supervisor and (1) Site Supervisor is capable of performing the Work as outlined in the Statement of Work in Annex “A” in both official languages (English and French).Basis of Selection:An offer must comply with the requirements of the Request for Standing Offers and meet all mandatory technical evaluation criteria to be declared responsive. The responsive offer with the lowest Bid Evaluation Value (BEV) will be recommended for issuance of a standing offer.PLEASE GO TO THE BUYANDSELL WEBSITE (WWW.BUYANDSELL.GC.CA) TO DOWNLOAD A COPY OF THE COMPLETE RFP.