Visiting Elder – Spiritual/Cultural Services - Community

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 1. Definition of requirement: The Correctional Service of Canada is committed to providing programs and opportunities to meet the Spiritual Needs of the Aboriginal populations within the institutions as per CD 702. The Correctional Service of Canada is legislated to provide Aboriginal offenders with the opportunity to further develop their understanding of traditional Aboriginal spirituality while allowing others to practice their beliefs and values systems The Correctional Service Canada has a requirement to provide Elder and Spiritual Advisor services to the Pacific Region Institution. "Elder" means any person recognized by the Aboriginal community as having knowledge and understanding of the traditional culture of the community, including the physical manifestations of the culture of the people and their spiritual and social traditions.  The work will involve the following: 1.1 Objectives: As required by the CCRA and individual correctional plans, Elders are engaged to ensure the accommodation of Aboriginal spiritual practices. They assist Aboriginal offenders in their traditional healing journey, to further develop an understanding of traditional Aboriginal culture through teachings, guidance, counselling. Further, they utilize traditional ceremonies and practices they have been given the responsibility to carry, to promote healing and balance. 1.2 Tasks: The Aboriginal Elder will provide the following services as follows: Ceremonial and Spiritual Services: The Elder will provide (in-group or individual) counseling, teachings and ceremonial services to Aboriginal offenders. This includes the following:

Providing guidance and teachings through group sessions (circles) and individual discussions to offenders. Conducting spiritual services and various traditional ceremonies based on Elder’s teachings. Assisting offenders following a healing path in support of their correctional plan. Elders may be requested, by agreement, to escort offenders on Escorted Temporary Absences (ETAs) for ceremonial and other spiritual purposes.Advice and Guidance:

The Elder will, upon request: Provide advice/information to staff and management, locally, regionally and nationally on issues of Aboriginal spirituality and cultural practices. Provide Elder counselling sessions to individual Aboriginal community offenders as requested by referral. Priority referrals will be those cases with PBC imposed elder counseling, special conditions and/or those cases requiring urgent intervention Provide individual and/or group information sessions to the CSC Parole Office Staff and Vancouver Area CRF's staff, when requested.  Case Management: The Elder will: Participate in case conferences as requested.

Provide the Case Management Team with verbal information regarding the offender's participation in a healing path as requested as part of the offender’s progress report. This may include progress on an offender’s participation in Pathways, in Aboriginal Correctional Programs, or in other cultural and spiritual activities as appropriate. Upon receiving a referral/request from Case Management team, the Elder will provide initial information and updates verbally to the Aboriginal Liaison Officer or Parole Officer for documentation and may include initial observations; whether the offender has agreed to continue working with the Elder through Aboriginal Specific interventions; provide information about offender progress in addressing his or her needs; and provide verbal information about an offender’s readiness for the possible transition into the community.

Work in consultation with the Metro Vancouver West and East Aboriginal Community Liaison Officer(s), and/or the Metro Vancouver West and East Aboriginal Community Development Officer(s), when requested. Review most recent Staff Safety Assessment on file with the ACLO (and/or ACDO or assigned PO) prior to community contact, as per staff safety policy.

Provide targeted culturally appropriate interventions at times of elevated risk as an alternative to suspension. Provide follow up intervention to suspended Metro Vancouver West and East Aboriginal cases at the TD Unit at Pacific Institution as required.  This may also include participation, by agreement, on regional or national advisory bodies, such as the National Elders Working Group, or the National Aboriginal Advisory Committee.

1.3 Expected results: The contractor will promote healing and pro-social behaviour and reintegration success of Aboriginal offenders. Culture and spirituality based interaction will be provided to the Aboriginal offenders. 1.4 Performance standards: The Aboriginal Elder, with the assistance and coordination of the Aboriginal Community Liaison Officer or Parole Officer Supervisor, will report to the Project Authority on a monthly basis, providing a summary of the tasks and hours completed based on the template including a monthly invoice that includes the names of offenders participating in sessions with the Elder. 1.5 Deliverables:

1.5.1 Estimated level of effort is up to 707 hours in the contract period. On a monthly basis, the Aboriginal Elder using the assistance and coordination of the Aboriginal Liaison/Coordinator workers shall report to the Project Authority.

1.5.2 Paper consumption: a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority. b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest. c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements). 1.6 Constraints: 1.6.1 Location of work: a. The Contractor must perform the work at: The Elder shall provide services at Metro Vancouver West and East Community Corrections. b. Travel Travel to various location in Metro Vancouver West and East. 1.6.2 Language of Work: The contractor must perform all work in English. 1.6.3 Security Requirements: This contract includes the following security requirements:

The Contractor personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC or Correctional Services Canada (CSC).  The Contractor MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor must ensure that its personnel are made aware of and comply with this restriction.

Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CSC. The Contractor must comply with the provisions of the: Security Requirements Check List; Industrial Security Manual (Latest Edition

2. Minimum essential requirements: Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: be recognized as Aboriginal within the meaning of the Act  have 3 years of experience as a senior or Aboriginal Spiritual Advisor. 3. Applicability of the trade agreement (s) to the procurement This procurement is not subject to any trade agreement. 4. Set-aside under the Procurement Strategy for Aboriginal Business This procurement is set-aside for an Aboriginal Supplier in accordance with the government's Procurement Strategy for Aboriginal Business (PSAB). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities. This restriction does not apply to contracts with individuals who are Aboriginal Elders. 5. Comprehensive Land Claims Agreement (s) This procurement is not subject to a Comprehensive Land Claims Agreement. 6. Justification for the Pre-Identified Supplier Following discussions with some community members, the Regional Administrator, Aboriginal Initiatives and other CSC’s Elders, it appears that only Elders / Spiritual Advisors would be able to fulfill the expected duties. The pre-identified supplier meets all of the minimum essential requirements described in this ACAN. 7. Government Contracts Regulations Exception(s) The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: (d) only one person is capable of performing the contract. 8. Exclusions and/or Limited Tendering Reasons The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified: This procurement is not subject to any trade agreement. 9. Ownership of Intellectual Property There are no intellectual property terms in the contract 10. The period of the proposed contract or the delivery date(s) The proposed contract is for a period of 1 (One) year, from 2017-04-024 to 2018-03-31 with an option to extend the contract for 2 additional one-year periods. 11. A cost estimate of the proposed contract The estimated value of the contract, including option (s), is $143,865.00 (GST extra). 12. Name and address of the pre-identified supplier Name: Shane Point Address: Vancouver, BC 13. Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 14. The closing date and time for a submission of a statement of capabilities The closing date and time for accepting statements of capabilities is April 20, 2017 at 14:00 hours (PST). 15. Enquiries and submission of statement of capabilities Enquiries and statement of capabilities are to be directed to: Sandra Wilford A/Regional Procurement & Contracting Officer 100-33991 Gladys Avenue Abbotsford BC V2S 2E8 Telephone: 604-870-2603 Facsimile: 604-870-2444 E-mail: Sandra.Wilford@csc-scc.gc.ca