Community Residential Facility - Saskatoon

Trade Agreement: NONE Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt Comprehensive Land Claim Agreement: No Vendor Name and Address: Meewasinota Community Residence Facility Ltd. 265 Ave B S Saskatoon Saskatchewan Canada S7M1M3 Nature of Requirements: Community Residential Facility - Saskatoon

21551-125137/A Mack, Wayne Telephone No. - (306) 975-4004 ( ) Fax No. - (306) 975-5397

To provide a Community Residential Facility (CRF) in Saskatoon, SK for Correctional Services Canada, Saskatoon Area Parole Office, Saskatoon, Saskatchewan, as detailed under Annex "A", Statement of Work attached to the Request for Proposal document, during the period of the Contract from 01 August 2012 to 31 July 2015. The CRF will house offenders under federal jurisdiction who have been released to the community on Unescorted Temporary Absences, Work Release, Day Parole, Full Parole, Statutory Release, Statutory Release with Residency and those subject to Long Term Supervision Orders. The CRFs provide accommodation, twenty four hour supervision and general support, and assistance in reintegrating the offender into the community. These facilities may also have an enhanced programming component to the services they provide.CRFs are a bridge to the community and exist to promote the successful re-integration of offenders into the community, while maintaining an acceptable level of risk suited to each individual. A CRF contributes to the management of that risk by providing suitable accommodation, monitoring and intervention, and contributing to social and economic support that assists conditionally released individuals to become law-abiding citizens. There is a security requirement.

Sole source Justification: 1) Meewasinota is the only available facility is Saskatoon that accomodates male and female offenders

This requirement is for a Community Residential Facility (CRF) in Saskatoon that accomodates male and female offenders. Year to date CSC has on average 23 federal offenders in a CRF in Saskatoon at any given time. There are only 2 CRFs in Saskatoon: The Salvation Army and Meewasinota. The Salvation Army only accepts male offenders and CSC already have a contract with them and they are presently operating at 1/3 capacity. They have a limited capacity of 15 beds. The physical structure of their building would make it difficult to physically separate the two genders. In CSC's discussions with them, they do not have the current desire to make the changes required to accommodate women offenders.

CSC used to have a CRF contract with Elizabeth Fry but the management of the CTR (Community Training Residence), which was operated by Elizabeth Fry, was being taken over by the Provincial Government. As such, the contract with Elizabeth Fry was no longer valid as they no longer had a facility to provide the services required.

Meewasinota is the only facility available in Saskatoon that accepts both federal male and female offenders and is the only facility with sufficient capacity available to meet the average demand. They have 24 beds for men which could increase to 32 if required and 8 beds for women which could increase to 11 if required. They offer a physical space for programming which the other facilities do not. CSC also contracts with Meewasinota for the services of a Reporting Center. This service is possible because of the CRF structure. Meewasinota also has an Aboriginal Room which can be accessed for specific Aboriginal programming purposes.

2) A number of CRFs in the city are required. It is not sufficient to only have one contract in Saskatoon.

a) Demand exceeds supply.

The Correctional Service Canada recently conducted A Review of Community-based Residential Facilities in Canada and "it was thought that there would be an increasing demand for accommodation services that cater to offenders serving life sentences, sex offenders, substance abusers, and those subject to Long-Term supervision Orders (LTSOs)." To ensure mechanisms are in place with respect to these demands, CSC must contract with an agency/organization who already has the infrastructure and operation in place." The "demand" for CRF usage is a fluid number and could exceed the bed capacity in the city.

b) the availability of two or more CRF's provide options regarding the management of offenders; thereby, addressing public safety needs. At times, there could be incompatible issues which would dictate the location of the offender's residence. For example, two offenders may not be able to coexist in the same facility. With both of the offenders having a condition to reside in a CRF and without another CRF option, one of those offenders would need to move to a different city (and hopefully the CBRF in that city would accept them). Another example, an offender may need a substance abuse program which one CRF may offer, but another CRF does not.

3) Lack of interest and sources for providing this service due to strict CSC conditions imposed. Presently, there are no facilities in the process of becoming approved service providers in Saskatoon.

Ensuring CRFs meet CSC standards is time consuming and not very many agencies/organizations are willing to contract with CSC given the bureaucratic requirements regarding CSC standards. "CRFs are governed by a set of minimum standards that have been established by the CSC. These standards have been created to promote consistency of operation across the country, and to ensure that critical security features, staffing, intake procedures, and support systems are in place at each facility. CRFs are audited against these standards at least once every three years. (?as CSC standards generally exceed any local or municipal by-laws in place for residential facilities offering services to the general public, it can be quite challenging to contract with existing agencies that-despite the fact that they may offer excellent service in the community at large - have a difficult time being fully compliant with CSC expectations)" [Review of Community-based Residential Facilities in Canada]. Stating that, the number of existing agencies able to meet these expectations is low.

4) importance of continuity of CRF service provider

There is an increasing demand for accommodation services that cater to offenders serving life sentences, sex offenders, substance abusers, and those subject to Long-Term supervision Orders (LTSOs). The CRF must now deal with the specific requirements of LTSO's. CSC has identified/developed these skills and to ensure the appropriate management of the released offenders, CSC needs to share this knowledge with CRF's. This "sharing" develops over time and is imperative to meeting public safety. The Saskatoon Parole Office has contracted with the Meewasinota CRF since, approximately 1999-2000. Since the beginning of this fiscal year, this CRF has also provided services consistent with a Reporting Center.

Proposed Contractor Name/Address: Meewasinota Community Residence Facility Ltd 265 Avenue B South Saskatoon, SK S7M 1M3

GCR Exemption: d) only one supplier (person or firm) is capable of performing the contract.

Total Cost for 3 years: $3,476,970.37 GST included Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

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