Medical Fridge and Freezer Maintenance Service for the Quebec Region

Medical Fridge and Freezer Maintenance Service for the Quebec Region

This requirement is for: The Correctional Service of Canada, Quebec Region

Trade agreement: Canada Korea Trade Agreement (CKTA)

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: lowest priced compliant bid

Set-aside under the Procurement Strategy for Indigenous Business: This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract does not include security requirements.

Nature of Requirements

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada has a requirement to perform preventive maintenance on refrigerators and freezers used to store medications in the Health Centres for all CSC institutions in the Quebec Region.

Objectives: Provide maintenance of medical refrigerators and freezers so that they meet Accreditation Canada standards and manufacturer's recommendations in order to ensure that the medications are stored at the right temperature and to extend the life of the refrigerators and freezers as a result by performing preventive maintenance on them.

a) Deliverables: Preventive maintenance: The Contractor must submit, upon each visit, to the Head of Physical Health Services, a report stating what was done to the refrigerators and freezers. b) Repairs not covered by preventive maintenance: The Contractor must submit, to the Head of Physical Health Services, a cost estimate. It must be approved prior to proceeding with repairs. It must include: i. Date, ii. Technician’s name, iii. Company name, iv. Description of defect, v. Price of replacement part(s) (in stock or estimated time to receive parts), vi. Estimated repair time, vii. Estimated total cost of repair. c) For both preventive maintenance and repairs not covered by preventive maintenance: The Contractor must submit to the Head of Physical Health Services the Certificate of Calibration attesting that everything is compliant with Accreditation Canada standards.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: see solicitation document statement of work and basis of payment.

Duration of Contract and Time Frame for Delivery: Period of the Contract: The period of the Contract is from date of Contract to January 31, 2025 with the option to renew for two (2) additional one-year periods.

File Number: 21301-23-4518571

Contracting Authority: Francine Marcotte Telephone number: 343-598-9309 E-mail: Francine.Marcotte@CSC-SCC.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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