Meals

Trade Agreement: NONE Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address: Regional Health Authority B 135 MacBeath Avenue Moncton New Brunswick Canada E1C6Z8 Nature of Requirements: Meals

21220-130014/A

Correctional Service of Canada has a requirement for the provision of services as specified under "Background" below. The purpose of this Advance Contract Award Notice (ACAN) is to signal the government's intention to award a contract for these services to Regional Health Authority B, Moncton, New Brunswick. Before awarding a contract, however, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the 15 calendar day posting period.

If other potential suppliers submit a statement of capabilities during the 15 calendar day posting period that meet the requirements set out in the ACAN, the government will proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.

If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.

Background

The Department of Correctional Services of Canada has a requirement to provide noon meals to Correctional Officers from Dorchester Penitentiary assigned to work the Secure Unit at the Moncton Hospital, on an as required and when required basis.

The proposed contract is for a period of 3 years, from November 1, 2012 to October 31, 2013 with an irrevocable option on the part of Canada to extend the period of any resulting contract by up to 2 additional 1 year periods.

The estimated value of the contract, including the option periods, is $67,800.00 (HST included).

Minimum Essential Requirements

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

1) The contractor must be capable of providing a variety of noon meals to Correctional Officers on-site at the Moncton Hospital within the established maximum of $15.00 per meal.

Justification for the Pre-Selected Supplier

The requirement to have security escorts for inmates hospitalized in outside hospital is the law and CSC has very clear regulations relative to the type of escort and required number of officers. The secure unit for CSC in the Atlantic Region is at the Moncton Hospital. The services must be provided at the hospital, as the officers are not permitted to leave the premises when providing a security escort. As there is no place for the officers to store food, provision have been made for access to food through the hospital cafeteria.

This requirement is subject to Agreement on Internal Trade (AIT) and the North American Free Trade Agreement (NAFTA); however, limited tendering reasons are applicable in accordance with the following:

GCR - Section 6 (d) of the Government Contract Regulations is being invoked in this procurement as only one person or firm is capable of performing the contract.

AIT - Article 506.12(b) of AIT is applicable on the basis of limited tendering due to where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists.

NAFTA - Article 1016.2 (b) is applicable on the basis of limited tendering due to reasons where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.

This Public Works and Government Services Canada office provides procurement services to the public in both official languages.

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.