Psychiatric Services

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 1. Definition of requirement: The Correctional Service Canada has a requirement to provide essential mental health services to offenders at Springhill Institution by a Psychiatrist. The work will involve the following: 1.1 Objectives: Provide services of psychiatrist at Springhill Institution in Springhill, Nova Scotia. The psychiatrist  will provide psychiatric services to offenders and collaborate with interdisciplinary health services team that includes, but is not limited to nursing, psychology, social work, occupational therapy and other allied healthcare professionals. 1.2 Tasks: The Contractor must provide mental health services to offenders with serious mental illness, as requested by the Project Authority, in accordance with the National Essential Health Services Framework including any amendment to this Framework issued by CSC during the contract period and any optional period if and when exercised by CSC.  1.3 Expected results: Provide Psychiatric services to offenders with mental disorders in accordance with the National Essential Health Service Framework 1.4 Performance standards: The Contractor must provide services in accordance with the ethical and professional practice standards of the applicable college of Physician and Surgeons as well as the royal College of physicians and Surgeons of Canada. 1.5 Deliverables: 1.5.1  Assess and treat individual offenders; Participate in discharge and release planning as requested; Provide consultation to other health care providers to ensure continuity of care. This includes providing consultation to community mental health service providers and the prescribing physician if the offender is residing in the community; Provide consultation and advice on mental health services to the mental health team and/or institutional management as requested; Provide educational sessions as requested; Participate in meetings including Medical Advisory Committees, case conferences and other related activities as requested; Participate in CSC training, including orientation to CSC and risk assessment training as requested; Participate in the evaluation of the efficiency, quality and delivery of services, including, but not limited to, participation in medical audits, peer and interdisciplinary reviews, chart reviews and incident report reviews as well as the Accreditation process; Provide consultation services for the resolution of CSC internal offender grievance and investigative processes as requested; Provide Telepsychiatry sessions (psychiatric services by videoconference) to offenders as requested and approved by the Project Authority. Psychiatric Assessment Services: The Contractor must conduct assessments and submit assessment reports for sharing with third parties including the Parole Board of Canada as requested by the Project Authority. The focus of the reports will be evaluation of risks associated with the offender’s mental health profile including the means to manage identified risks. The reports will include the following as a minimum:

Case formulation addressing criminogenic / risk relevant information associated with mental health profile and interview impressions; Clinical opinion; and Recommendations (treatment/risk management focused).

The Contractor must prepare and submit assessment reports within 10 days of the interview or at the date agreed upon with the Project Authority or his/her delegate. The Contractor must submit all assessment reports in a typewritten format. Assessment reports will not normally exceed five pages in length. The Contractor must explain to inmates the limits to confidentiality and obligations of the Contractor to CSC prior to providing any services and ensure that all reports are shareable with the inmate. The Contractor must visit incarcerated offenders in segregation areas or cell ranges as requested by the Project Authority. Recommendations for non-formulary medication and Special Authorization items applicable to incarcerated offenders, only. The Contractor must:

Prescribe, administer and monitor medications according to the National Formulary;  Request non-formulary medications in accordance with CSC’s National Formulary; and Request Special Authorization items in accordance with CSC’s Essential Health Services Framework.

Continuity of services: The Contractor must provide a backup resource to ensure continuity of services if the Contractor is unable to provide services in person due to, but not limited to, vacation or prolonged illness (illness of more than 5 days). The backup resource must be approved by the Project Authority and be in place prior to the absence of the Contractor. Any backup resource must have the qualifications and experience needed to meet the criteria used to select the Contractor and must be acceptable to CSC. The backup resource must also possess a valid security clearance in accordance with the contract’s security requirements. The Project Authority may, at his/her discretion, accept the replacement or cancel the clinics. Telephone Consultation Services for General Practitioners and Health Services staff (other than on-call) a) When he/she is available and on an as and when requested basis, the Contractor will respond by telephone to requests for consultation by general practitioners (GP) and Health Services staff concerning specific inmates. b) The Contractor is not expected to be on-call for these telephone consultation services. The Contractor will provide these services only when he/she is available and can be contacted by telephone. 1.5.2 Paper consumption: a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority. b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest. c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements). 1.6 Constraints: 1.6.1 Location of work: a. The Contractor must perform the work at Springhill Institution, Springhill, N.S. b. Travel ii. No travel is anticipated for performance of the work under this contract. 1.6.2 Language of Work: The contractor must perform all work in English. 1.6.3 Security Requirements: This contract includes the following security requirements: 1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC). 2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC. 3. The Contractor/Offeror MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction. 4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC. 5. The Contractor/Offeror must comply with the provisions of the: a) Security Requirements Check List and security guide (if applicable), attached at Annex C; b) Industrial Security Manual (Latest Edition). 2. Criteria for assessing the statement of capabilities (minimum essential requirements): Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: Experience: The proposed resource must have a minimum of six (6) months experience in providing psychiatric care in the last two (2) years. Academic qualifications: The contractor must hold a current license in good standing from the provincial licensing body for physicians and surgeons in the province where services are to be provided. Professional designation, accreditation and/or certification: The contractor must be a current member in good standing with the Royal College of Physicians and Surgeons of Canada with a speciality in Psychiatry. 3. Applicability of the trade agreement (s) to the procurement This procurement is not subject to any trade agreement. 4. Set-aside under the Procurement Strategy for Aboriginal Business This procurement is not subject to any set-asides for Aboriginal Suppliers. 5. Comprehensive Land Claims Agreement (s) This procurement is not subject to a Comprehensive Land Claims Agreement. 6. Justification for the Pre-Identified Supplier There are a limited number of suppliers willing to provide Psychiatric Services to Springhill Institution in Springhill, Nova Scotia. Two previous competitive processes have failed to secure services. Dr. Vienneau has since expressed interest in providing services to offenders. The pre-identified supplier meets all of the minimum essential requirements described in this ACAN. 7. Government Contracts Regulations Exception(s) The following exception to the Government Contracts Regulations is invoked for this procurement under subsection  (d) Only one person is capable of performing the contract. 8. Exclusions and/or Limited Tendering Reasons The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified: This procurement is not subject to any trade agreement. 9. Ownership of Intellectual Property There are no intellectual property terms in the contract. 10. Period of the proposed contract or the delivery date(s) The proposed contract is from date of contract award for a one year period with an option to extend the contract for four (4) additional one-year periods. 11. Cost estimate of the proposed contract The estimated value of the contract, including option(s), is $ 767,581.67 (GST/HST extra). 12. Name and address of the pre-identified supplier Name: Dr. T Vienneau Psychiatry Inc. Address: 4297 Scotsburn Rd. Scotsburn, Nova Scotia 13. Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 14. Closing date and time for a submission of a statement of capabilities The closing date and time for accepting statements of capabilities is November 22nd, 2017 at 2:00 pm Atlantic Standard Time (AST) 15. Inquiries and submission of statement of capabilities Inquiries and statement of capabilities are to be directed to: Lise Bourque, Regional Contract Officer 1045 Main Street, 2nd Floor Moncton, NB E1C 1H1 Telephone: 506-851-6977 Facsimile: 506-851-6327 E-mail: lise.bourque@csc-scc.gc.ca