Visitor Resource Centre

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 1. Definition of requirement: The Correctional Service Canada has a requirement to provide a Visitor Resource Centre (VRC) program to meet the needs of adults and children visiting an incarcerated family member or friend by providing a safe, pleasant environment where all visitors are met with dignity and respect. This initiative offers information, referrals, education, interim support/intervention and the opportunity for families to discuss the difficulties that they may face in confidence. The work will involve the following: 1.1 Objectives: The VRC supports the objective of Commissioner’s Directive (CD) 559, which is to provide a mechanism for inmates to develop and maintain positive community and family relationships, to assist in meeting the objectives of their Correctional Plan and facilitate their timely reintegration, while contributing to the protection of society. As well, it supports CD 710-8 and the commitment to Private Family Visits that occur in separate structures inside the perimeter of the institution where the inmate may meet authorized visitors in private to enhance daily living skills, maintain positive community and familial relationships and responsibilities (e.g. parenting skills), and/or lessen the negative impact of incarceration on family relationships.

To expand the VRC program to all five CSC regions; and To assist offenders with the development of appropriate adult-child relationships and communication skills that enhance family bonding.

1.2 Tasks: The Tasks the Contractor must perform include but are not limited to:

Provide information and resources about corrections, including but not limited to victim services, restorative justice. Talk with families about their concerns and offer information about security procedures;  Visit referrals for transportation and accommodations; Provide reintegration resources tailored to children and families; Offer activities to encourage family bonding and relationships.

The contractor must talk to families about their concerns and support reintegration by confidentially addressing people’s needs, fears, offer referrals, and contacts in the community that may assist with reintegration. The contractor must positively impact the mental health of the offender and their family by reducing the stress and anxiety around the visitation process and staying connected.

1.3 Expected Results To expand/establish the VRC program to all five regions for CSC. 1.4 Deliverables: 1.4.1 The Deliverables the Contractor must provide include but are not limited to the following: Services to families of incarcerated individuals in all five CSC regions; VRCs to additional sites (in an institution or a parole office) to be determined by the Contractor in collaboration with CSC officials; Verbal or written updates on a quarterly basis, or as needed, throughout the course of the project, in particular focusing on any barriers and/or challenges to implementing the program to the Project Manager. Invoices must include details of expenses related to volunteers’ travel per region as well as for supplies and resources for the VRC. 1.4.2 Paper consumption: a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority. b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest. c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements). 1.5 Constraints: 1.5.1 Location of work:

The Contractor must perform the work at locations to be determined by mutual agreement between the Contractor and CSC upon contract award. Travel

Travel to locations to be determined between the Contractor and CSC will be required for performance of the work under this contract. These locations will be within the five administrative Regions of CSC (Atlantic, Quebec, Ontario, Prairies, and British Columbia). All travel is included and will be paid for by the contractor. 1.5.2 Language of Work: The contractor must perform the work in the language of the offender(s) chosen official language where the services is being provided. 1.5.3 Security Requirements: This contract includes the following security requirements: SECURITY REQUIREMENT FOR CANADIAN SUPPLIER:   PWGSC FILE No. 21120-20-3422504 1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC). 2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CSP, PWGSC. 3. The Contractor/Offeror MUST NOT remove any PROTECTED information or assets from the identified site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction. 4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the CSP, PWGSC. 5. The Contractor/Offeror must comply with the provisions of the: a) Security Requirements Check List and security guide (if applicable), attached at Annex c; b) Industrial Security Manual (Latest Edition). 2. Criteria for assessing the statement of capabilities (minimum essential requirements): Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

Must have 6 years of experience, obtained in the last 15 years prior to the ACAN closing, working in correctional environments with families on a national scale. Must have completed two (2) projects in the last 10 years prior to the ACAN closing date in working with offenders in community settings or institutions, managing a volunteer network and social reintegration projects on a national scale.

3. Applicability of the trade agreement (s) to the procurement This procurement is not subject to any trade agreement. 4. Set-aside under the Procurement Strategy for Aboriginal Business This procurement is not subject to any set-asides for Aboriginal Suppliers. 5. Comprehensive Land Claims Agreement (s) This procurement is not subject to a Comprehensive Land Claims Agreement. 6. Justification for the Pre-Identified Supplier There is a limited number of suppliers available to provide support to families of incarcerated offenders in order to promote positive community and family relationships and timely reintegration of offenders. The Supplier is the only Canadian organization that can perform the scope of work, given the history, experience and familiarity with the level of information required to complete the tasks identified in the scope of work. The Canadian Families and Corrections Network is uniquely positioned to provide these services given their specific mandate to provide family liaison services for incarcerated offenders and their families. The pre-identified supplier meets all of the minimum essential requirement described in this ACAN. 7. Government Contracts Regulations Exception(s) The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:  (d) only one person is capable of performing the contract. 8. Exclusions and/or Limited Tendering Reasons This procurement is not subject to any trade agreement. 9. Ownership of Intellectual Property There are no intellectual property terms in the contract. 10. Period of the proposed contract or the delivery date(s) The proposed contract is for a period of one (1) year from March 19/2020 to March 19/2021 with an option to extend the contract for two (2) additional one (1) year periods. 11. Cost estimate of the proposed contract The estimated value of the contract, including option(s), is $ 75,000.00 (GST/HST extra). 12. Name and address of the pre-identified supplier Name: Canadian Families and Corrections Network Address: P.O. Box 35040 Kingston, Ontario K7L 5S5 13. Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 14. Closing date and time for a submission of a statement of capabilities The closing date and time for accepting statements of capabilities is March 17th, 2020 at 2:00 PM EST. 15. Inquiries and submission of statement of capabilities Inquiries and statement of capabilities are to be directed to: Name: Nadine Pike Title: Senior Procurement Officer Correctional Service Canada Branch/Directorate: Comptroller’s / Contracting and Materiel Services Telephone: (506) 378-1049 E-mail address: nadine.pike@csc-scc.gc.ca