Offender Worker Administration Program

Offender Worker Administration ProgramAn advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.1. Definition of requirement:The Correctional Service of Canada has a requirement to manage the screening and placement of offender workers for the two work training programs, including the administration of pay and benefits. The work will involve the following:1.1. Objectives:To aid in the safe reintegration of Offenders into Canadian society by providing placement and employability skills training to Offenders incarcerated in Federal Penitentiaries and, conditionally released Offenders.1.2 Tasks:The Contractor must provide the screening and placement of all Offender workers to the CORCAN Work Training Programs in the Regional Construction Program and the National Warehouse Program. This includes full time, part time or work release Offenders.Screening and Placement of Offender Workers:The Contractor will be provided a pre-screened candidate pool of conditionally released offenders by the CORCAN Community Employment Coordinator (CEC). The Technical Authority (TA) will notify the Contractor when a requirement exists for a resource placement, and provide the Contractor with up-to-date work descriptions for all offender work placements.Orientation and Training:The Contractor must provide each new offender worker with a work orientation and the following training:The Workplace Hazardous Materials Information System (WHMIS); andWorker rights and responsibilities.Pay and Benefits:The Contractor must manage and administer Pay and Benefits for all offender workers in the CORCAN Work Training Programs (CWTP). This includes pay and benefits for full time, part time and work release offenders. The CWTP has duration of up to 18 months, with the potential for offender worker turnover.Records Keeping:The Contractor must provide and maintain records of employment, as well as the following:90 day pay evaluations30 day re-evaluationsMonthly program administration reportsTimecardsLeave slipsMedical notesWork placement tracking reportsReporting templates and submission dates will be specified by the Technical Authority.1.3 Deliverables:1.3.1 The Contractor must provide the following reports:Monthly Program Administration Report; Reported monthly:Such reports will be either extracted directly from the CORCAN database or custom developed, using spreadsheet or database software in Excel format.2. Work Placement Tracking Report; Reported monthly/The report must contain the following information:The number of offenders referred from Community Employment Coordinator to the Contractor;The number of offenders interviewed by the Contractor;The name of each offender worker placed;Work position title/category for each offender worker(including part time and full time);Work start and end dates (where applicable) for each offender worker; andWork status at 3 and 6 months for each offender worker.Ad Hoc Reports; as and when requested by the TA.Gather, integrate and organize relevant report analyses and information for use as a reference source by the TA.1.3.2 Paper consumption:a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).1.4.1 Location of work: a. The Contractor must perform the work at the contractor's place of business. b. TravelNo travel is anticipated for performance of the work under this contract. Any additional cost to travel must be consumed by the Contractor and will not be reimbursed by CORCAN.1.4.2 Language of Work:The Contractor must perform all work in English1.4.3 Security Requirements:There is no security requirements associated to this contract.2. Minimum essential requirements:Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:The Contractor must have three (3) years within the last seven (7) years of experience of administering a return to work program for marginalized populations.The Contractor must have two (2) years within the last five (5) years of experience working with a Reintegration Program.3. Applicability of the trade agreement (s) to the procurementThis procurement is not subject to any trade agreement.4. Set-aside under the Procurement Strategy for Aboriginal BusinessThis procurement is not subject to any set-asides for Aboriginal Suppliers.5. Comprehensive Land Claims Agreement (s)This procurement is not subject to a Comprehensive Land Claims Agreement.6. Justification for the Pre-Identified SupplierThe proposed Contractor is a professional recruitment organization. The supplier is the only known Canadian company that can complete the scope of work, given the history, experience, and familiarity with the work required to complete the tasks identified in the scope of work. The identified supplier meets the minimum essential qualifications.7. Government Contracts Regulations Exception(s)The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: only one person is capable of performing the contract.8. Exclusions and/or Limited Tendering ReasonsThis procurement is not subject to any trade agreement.9. Ownership of Intellectual PropertyThere are no intellectual property terms in the contract.10. The period of the proposed contract or the delivery date(s)The proposed contract is from Contract Award to January 29, 2016.11. A cost estimate of the proposed contractThe estimated value of the contract, including option (s), is $70,796.46 (applicable taxes extra).12. Name and address of the pre-identified supplierName: TalentcorAddress: 220 Yonge St, Suite 204 Toronto, ON M5B 2H113. Suppliers' right to submit a statement of capabilitiesSuppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.14. The closing date and time for a submission of a statement of capabilitiesThe closing date and time for accepting statements of capabilities is November 4, 2016 at 2:00 PM EST.15. Enquiries and submission of statement of capabilitiesEnquiries and statement of capabilities are to be directed to:Lily NakhleProcurement Officer340 Laurier Avenue West, Ottawa, ON K1A 0P9Telephone: 613-996-8108Facsimile: 613-992-1217E-mail: Lily.Nakhle@csc-scc.gc.ca