Update of the Accounting Manual and the Year End Procedures

Update of the Accounting Manual and the Year End Procedures

This requirement is for: The Correctional Service of Canada, NHQ.

Trade agreement: Agreement on Internal Trade (AIT), North American Free Trade Agreement (NAFTA)/Canada-Peru, Canada-Colombia and/or Canada-Chile Free Trade Agreements.

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: Compliant bid with the lowest price per point.

Set-aside under the Procurement Strategy for Aboriginal Business: This procurement is not subject to any set-asides for Aboriginal Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract includes security requirements.

Nature of Requirements: The following is a summary of the statement of work for this requirement.

The Correctional Service Canada (CSC) has a requirement to review and update its Accounting Manual and Year End Procedures.

Objectives: To update the Accounting Manual to reflect the requirements of the applicable standards/documentation as described in Section 3. Applicable Standards/Documentation of Annex A - Statement of Work.

Deliverables: The following applies to all deliverables:

i. Deliverables will be subject to inspection and acceptance by the Project Authority (PA);

ii. The PA will return any unaccepted deliverable to the Contractor for revision at the Contractor’s expense;

iii. The Contractor must incorporate to all deliverables any comments and/or recommendations as requested by the PA; and

iv. The Contractor must submit all deliverables in an MS-Word format.

DELIVERABLES FOR CONTRACT PERIOD

The deliverables that the Contractor must produce include, but are not limited to, the following:

1 The proposal to the PA of a redesigned and modernized structure and format of the Accounting Manual, excluding CHAPTER 10 – YEAR-END PROCEDURES; 2. A document identifying discrepancies in all Contract Period sections* of the Accounting Manual against, but not limited to, the applicable standards/documentation stated in Section 3. Applicable Standards/Documentation; 3. A section by section draft of all updated Contract Period sections* of the Accounting Manual; 4. A draft document containing all updated Contract Period sections* of the Accounting Manual based on the feedbacks from the PA; 5. A final document containing all updated Contract Period sections* of the Accounting Manual based on the feedbacks from the PA; and 6. A translation quality review of all updated Contract Period sections* of the Accounting Manual.

DELIVERABLES FOR OPTION PERIOD

Upon exercise of the Option Period, the deliverables that the Contractor must produce include, but are not limited to, the following:

1. The proposal to the PA of a redesigned and modernized structure and format of CHAPTER 10 – YEAR-END PROCEDURES of the Accounting Manual; 2. A document identifying discrepancies in all Option Period sections** of the Accounting Manual against, but not limited to, the applicable standards/documentation stated in Section 3. Applicable Standards/Documentation; 3. A section by section draft of all updated Option Period sections** of the Accounting Manual; 4. A draft document containing all updated Option Period sections** of the Accounting Manual based on the feedbacks from the PA; 5. A final document containing all updated Option Period sections** of the Accounting Manual based on the feedbacks from the PA; and 6. A translation quality review of all updated Option Period sections** of the Accounting Manual.

Expected Delivery Date: 31-March-2014

File Number: 21120-14-1952313

Contracting Authority: Guillaume Gagnon Address: Correctional Service Canada 340, Laurier Avenue West, Ottawa, ON K1A 0P9 Telephone number: 613-992-6454 Facsimile number: 613-992-1217 E-mail: guillaume.gagnon@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by ordering the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted.

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.