RFI - INMATE PURCHASING

Trade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: N/A - P&A/LOI Only Comprehensive Land Claim Agreement: No Nature of Requirements: RFI - INMATE PURCHASING

21120-133244/A McLaughlin, Michael Telephone No. - (819) 956-3622 michael.mclaughlin@tpsgc-pwgsc.gc.ca

REQUEST FOR INFORMATION REGARDING INMATE PURCHASING FOR PUBLIC WORKS AND GOVERNMENT SERVICES CANADA (PWGSC) ON BEHALF OF CORRECTIONAL SERVICE CANADA

The purposes of this Request for Information (RFI) are as follows:

(i) To provide the supplier community with preliminary information about the technical and operational requirements of the proposed Purchasing Plan for inmates. This preliminary information is described in the attached Annex A (Draft Statement of Work).

(ii) To invite potential suppliers to submit responses to questions related to CSC's proposed approach and related specifications for Inmate Purchasing. These questions are set out in the attached Annex B (Information Requested from Potential Suppliers).

GSIN:N5820, Request for Information (RFI) - Inmate Purchaseing, Request for a Request for Information (RFI) on behalf of CSC regarding Inmate Purchasing of the following commodities:

1- Clothing - N8400's 2- Hobby Craft - N7800's, N7600's, N7700's 3- Sporting Equipment - N7800's 4- Non-essential Health Care Items - N8500 5- Electronics - N5800's, N7700's, Quantity:1, Unit of Issue:Each, Delivery Dates:See Herein

Nature and Format of Responses Requested

Responses from potential suppliers to the information requested in this RFI will assist Public Works and Government Services Canada (PWGSC) and CSC in formulating a procurement strategy that meets CSC's business and operational requirements. Respondents are requested to review Annex A, and to submit written responses to the information requested in Annex B. Respondents should explain any assumptions they make in their responses. In addition to providing responses to the information requested in Annex B, respondents may submit comments, concerns, suggestions and, where applicable, alternative recommendations regarding how the requirements or objectives described in this RFI could be satisfied or improved upon. Respondents may also submit comments regarding the content, format and/or organization of Annex A.

Respondents should note that Annex A is a draft document and remains a work in progress. Respondents should not assume that new clauses or requirements will not be added to any bid solicitation that is ultimately published by Canada. Nor should respondents assume that none of the clauses or requirements will be deleted or revised.

Treatment of Responses

(a) Use of Responses: Responses will not be formally evaluated. However, the responses received may be used by Canada to develop or modify procurement strategies or any draft documents contained in this RFI. Canada will review all responses received by the RFI closing date. Canada may, in its discretion, review responses received after the RFI closing date.

(b) Review Team: A review team composed of representatives of CSC and PWGSC will review the responses. Canada reserves the right to hire any independent consultant, or use any Government resources that it considers necessary to review any response. Not all members of the review team will necessarily review all responses.

(c) Confidentiality: Respondents should mark any portions of their response that they consider proprietary or confidential. Canada will handle the responses in accordance with the Access to Information Act.

(d) Follow-up Activity: Canada may, in its discretion, contact any respondents to follow up with additional questions or for clarification of any aspect of a response. Canada reserves the right to invite any or all respondents to present their submissions to this RFI and/or perform a product demonstration.

Format of Responses

(a) Cover Page: If the response includes multiple volumes, respondents are requested to indicate on the front cover page of each volume the title of the response, the solicitation number, the volume number and the full legal name of the respondent.

(b) Title Page: The first page of each volume of the response, after the cover page, should be the title page, which should contain:

(i) the title of the respondent's response and the volume number; (ii) the name and address of the respondent; (iii) the name, address and telephone number of the respondent's contact; (iv) the date; and (v) the RFI number. (c) Numbering System: Respondents are requested to prepare their response using a numbering system corresponding to the one in this RFI. All references to descriptive material, technical manuals and brochures included as part of the response should be referenced accordingly.

(d) Number of Copies: Canada requests that respondents submit 2 electronic copies, in PDF format, of their response.

Enquiries

Because this is not a bid solicitation, Canada will not necessarily respond to enquiries in writing or by circulating answers to all potential suppliers. However, respondents with questions regarding this RFI may direct their enquiries to: Contracting Authority:

Submission of Responses

(a) Time and Place for Submission of Responses: Suppliers interested in providing a response should deliver it to the Contracting Authority identified above by the time and date indicated on page 1 of this document. (b) Responsibility for Timely Delivery: Each respondent is solely responsible for ensuring its response is delivered on time to the correct location.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.