INMATE ACCOUNTING SYSTEM REPLACEMENT SOFTWARE SOLUTION

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA Tendering Procedures: All interested suppliers may submit a bid Attachment: None Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: INMATE ACCOUNTING SYSTEM REPLACEMENT

21120-122028/A

Amanda Hoffman Supply Officer Software and Shared Systems Procurement Directorate Acquisitions Branch Public Works and Government Services Canada 11 Laurier Street, Gatineau, QC K1A 0S5 (Phase III, 4C1)

Amanda.Hoffman@tpsgc-pwgsc.gc.ca Telephone (819) 934-1604 Government of Canada

This is not a bid solicitation. Canada is seeking feedback from Industry with respect to the procurement of an Inmate Accounting System Replacement (IASR) Software Solution on behalf of Correctional Service Canada (CSC).

Canada requires a perpetual license for the Licensed Software. The license must initially allow up to 450 Users to install, copy, deploy and use the Licensed Software, with the option to add additional Users on a per User basis, over the contract periods. The license arrangement must also allow for customization of the Licensed Software without further restricting or limiting the initial and/or ongoing License rights detailed in the contract.The deliverables will also include a one-year warranty, maintenance and support services, software documentation, training and professional services.

CSC is responsible for managing institutions of various security levels and supervising offenders under conditional release in the community. The Corrections and Conditional Release Act requires that CSC manage the current and savings accounts of offenders, as well as administer payments to them, as incentives and compensation for work performed.

National Headquarters at CSC provides support to the Commissioner and the Executive Committee and delivers services to all of CSC such as: correctional operations; public affairs and parliamentary relations; human resource and financial management expert advice; national investigations and audit; performance assurance; policy and planning; program development; functional leadership on Women offender and Aboriginal offender initiatives; research; legal services; health services and information management.

CSC manages 54 institutions, 16 Community Correctional Centres and 84 Parole Offices and sub-offices across the country. A description of institutional security level classifications (i.e. maximum, medium, minimum and multi-level) is available on CSC's website. On an average day during the 2010-2011 fiscal year, CSC was responsible for 14,200 federally incarcerated offenders. However, over the course of the year, including all admissions and releases, CSC managed 20,233 incarcerated offenders. Each of the Canadian correctional institutions is required to establish and administer bank accounts for each inmate. Cash flows into the accounts through inmate pay, pay received from an already verified third party, pensions and other sources. Cash flows out of the accounts through purchase from a third party, standard deductions (e.g. room and board), canteen purchases and other pre-authorized withdrawals transfers between accounts types (current versus saving) for the inmate or, under specific circumstances, between two inmates' accounts.

Each institution also maintains a series of specific purpose accounts, called Fund Accounts (for example, the Inmate Welfare Fund). Cash is transferred from specific inmates' bank accounts to these Fund Accounts and disbursements are made from these accounts.

Inmates have three main accounts or funds - Current, Savings and Canteen, with specified constraints on their operation and balances. Inmate pay comes from established pay rates for jobs performed within the Institution and through CORCAN incentives, a rehabilitation program that provides employment training and employability skills to offenders. Other sources of inmate revenue may include but not be limited to: work through third party employment; sales of crafts; pension cheques; and gifts from family or friends. Inmates can use their money to purchase items from the institution canteen using the balance assigned to their Canteen fund and can also apply to purchase approved items from external suppliers. These purchases are made through transfers from the funds to the Department's financial system via an interface.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.