AUTOMATED LEGAL INFORMATION EXTRACTION SYSTEM

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: Attachment: None Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address: Lexum informatique juridique inc. 910-4200 boul. Saint-Laurent Montreal Quebec Canada H2W2R2 Nature of Requirements: File No.: 19140-130187/A Contracting Authority: Audace Niyonambaza Telephone No.: (819) 956-5017 Fax No.: (819) 953-3703 E-mail address: audace.niyonambaza@tpsgc-pwgsc.gc.ca

AUTOMATED LEGAL INFORMATION EXTRACTION SYSTEM

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

DEFINITION OF REQUIREMENTS

The Department of Justice Canada requires commercial off-the-shelf software that can carry out an automated extraction of information from legal documents. The software's extractions must meet the standards in the field in accordance with The Preparation, Citation and Distribution of Canadian Decisions guide, which was adopted by the Canadian Judicial Council and is available at the following link: http://www.cjc-ccm.gc.ca/cmslib/Committee/JTAC/JTAC-Consolidation -of-Standards-2009-04-02-E.pdf

The software must be compatible with Department of Justice Canada systems and allow for the integration of the data extractions into the Kentika platform for knowledge management.

Public Works and Government Services plans to enter into a sole source contract with Lexum informatique juridique inc. for the procurement of the Décisia platform as well as support and maintenance services. Furthermore, Lexum informatique juridique inc. will have to personalize its product to meet Justice Canada's specific requirements.

CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES

Any interested supplier must demonstrate by way of a statement of capabilities that their product and services meet the following requirements:

1. GENERAL POINTS AND PREREQUISITES

M1- Any software proposed to meet this requirement must be "off-the-shelf", meaning that each item of software is commercially available and requires no further research or development and is part of an existing product line with a field-proven operational history (that is, it has not simply been tested in a laboratory or experimental environment). If any of the proposed software is a fully compatible extension of a field-proven product line, it must have been publicly announced on or before the ACAN closing date.

M2- The supplier must have at least 5 years of verifiable expertise in processing complex legal documents, more specifically, in extracting and publishing documents such as judgments, factums filed with the Supreme Court, various motions, affidavits, etc.

M3- The software must be capable of processing documents written in English and in French.

M4- Data extractions must meet the same standards established by the Canadian Judicial Council (CJC), which are available at the following link: http://www.cjc-ccm.gc.ca/cmslib/Committee/JTAC/JTAC-Consolidation -of-Standards-2009-04-02-E.pdf.

M5- For security reasons, document processing needs to be carried out within the Department of Justice's network. The software must therefore be completely functional within the Department of Justice's network.

M6- The software must be able to be installed on a Departmental server by Justice Canada staff according to the supplier's written instructions.

M7- The software documentation must be available in English and in French.

M8- The software must be functional on Windows Server 2008 (standard at Justice Canada).

M9- The software must be parameterable and easily configurable so as to allow for adjustments to be made in order to produce more precise results. Moreover, it must be flexible and dynamic to allow for the processing of other types of documents and/or data to be retrieved. These adjustments must be able to be made within the Department without requiring additional programming or external programming support.

M10- The software must be high performing, that is to say, data extraction should take 4 to 6 seconds at most per document;

M11-Software output must be accurate and relevant, i.e. produce results in which the acceptable margin of error is less than 5%.

M12- The supplier must be able to provide results of performance testing, demonstrate proper functionality and provide results generated by the software based on the abovementioned criteria. Samples of legal documents will be provided for this.

2.OBJECTIVE OF SOFTWARE

M13-The software must be capable of analyzing the following types of documents taking into account their specificities:

(a)Factums filed with the court (b)Various procedures (c)Legal opinions (d)Decision summaries

M14- The software must have word-processing features such as: locating data in specific zones, parsing, extraction of data as well as reorganizing data according to established formats and standards. The data to be retrieved will be, among other things, the following:

(a)The case name (meeting the abovementioned standards) (b)The date in a set format (c)The internal file No. or Nos. (d)The name of the Court (e)The Court No. or Nos. (f) The author(s) (g) The area(s) of practice (h)Legal citation(s)

M15-The software must be able to identify documents that cannot be published due to potential issues related to copyright protection and/or information security.

3.SUPPORT

M16- The supplier must be able to provide technical support by telephone or email, from Monday to Friday.

M17-The supplier must be able to provide software updates to support the development of the various electronic formats. In addition, software patches must be provided quickly in the event of any anomalies or incidents.

M18-The supplier must be able to provide training to the system administrator.

APPLICABILITY OF THE TRADE AGREEMENT(S) TO THE PROCUREMENT

This procurement is subject to the following trade agreement(s)

a. Agreement on Internal Trade (AIT); b. North American Free Trade Agreement (NAFTA).

JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER

Decisia is the only known online platform dedicated to automated extraction of information from legal documents, meeting the standards in the field in accordance with The Preparation, Citation and Distribution of Canadian Decisions guide, which was adopted by the Canadian Judicial Council.

GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S)

Section 6.d of the Government Contract Regulations is being invoked in this procurement as only one person or firm is capable of performing the contract.

EXCLUSION AND/OR LIMITED TENDERING REASONS

Annex 4.4 article 506.12(b) of the AIT is applicable on the basis of limited tendering where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists, respectively.

Article 1016.2(b) of NAFTA is applicable on the basis of limited tendering due to reasons where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.

OWNERSHIP OF INTELLECTUAL PROPERTY

Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.

PERIOD OF THE PROPOSED CONTRACT AND DELIVERY DATE(S)

The proposed contract is for a period of 1 year, plus 5 one-year irrevocable options. All deliverables mentioned in the requirement must be delivered within 10 days of Contract award.

NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER

Lexum informatique juridique inc. 910-4200 boul. Saint-Laurent Montreal, Quebec H2W 2R2 Canada

SUPPLIER'S RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. The conditions of the developer's shrink-wrap license are not acceptable to the Crown.

This software is proprietary, and the proposed Contractor must have the authority to negotiate the terms and conditions of the contract and the related software licensing terms including, but not limited to; limitation of liability, indemnification, transferability of license, termination/refund to the Crown. Documents may be submitted in either official language of Canada

INQUIRIES AND SUBMISSION OF STATEMENT OF CAPABILITIES

Inquiries and statements of capabilities are to be directed to

Name: Audace Niyonambaza Title: Supply Team Leader Telephone: 819-956-5017 Facsimile: 819-953-3703 E-mail address: audace.niyonambaza@tpsgc-pwgsc.gc.ca Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.